Town of Dayton, Wyoming
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Town of Dayton
Council Meeting
June 8, 2020

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Lucille Alley Room.

The Pledge of Allegiance was recited.

Members Present: Mayor Anderson, Councilors Walters-Clark, Reed and Wagner.

Members Absent: None

Also Present: Treasurer Cheri Fry, Deputy Austin Boreczk, Deirdre Wilson, Joey & Weegie Sheeley, Roberta Billingsley, Andy Van Horn, Lorren Lane, Cyrus Western, Sheena & Chris Bernard and Donna Vineyard.

Also, Present Via Zoom: Cameron Britt, Sandy & Marty Perkins, Robin Ruff, Rich & Billy Kwallek, Misty Wood, Yodi Miles, Peter Clark, Wayne Fahsholtz, Brendon Kerns, Donna Edwards, Carolyn, Mike Jackson and Carol Clark.

The agenda was approved on motion by Councilor Reed and seconded by Councilor Wagner with Addition of an Executive Session Discussing Personnel – WY SS 16-4-405 ii as per request from Councilor Walters-Clark and Litigation iii per Attorney Brendon Kerns. All in favor.

The minutes of the May 20, 2020 Council Meeting were approved on motion made by Councilor Wagner and seconded by Councilor Reed. Councilor Walters-Clark requested amendments to the Hiring Freeze – and those were amended accordingly.

The minutes of the May 28, 2020 Work Study were approved on a motion made by Councilor Walters-Clark and seconded by Councilor Wagner.

The minutes of the June 3, 2020 Special Meeting were approved on a motion by Councilor Walters- Clark and seconded by Councilor Reed.

The Utility Clerk and Treasurers reports were acknowledged. The Notification system was very well received by the public and Councilor Walters-Clark wanted to discuss the broader use of this in the future. Mayor Anderson reported on the Co-op Bulk Gas installation and discussed the benefits and the requirements. Council wanted more information and details regarding this project for the June 17 Council meeting.

The Warrants were approved on motion by Councilor Wagner and Seconded by Councilor Reed.

Announcements & Correspondence: None

Old Business: None

New Business:

1. On motion by Councilor Reed and seconded by Councilor Walters-Clark, Dayton Days 2020
was cancelled. As a municipality, we must follow Governor Gordon's health orders. Another
concern was liability the town might be taking on should someone come down with the virus
and somehow link it to being at Dayton Days.

2. Councilor Walters-Clark move to advertise for a temporary Council Member with the last day
being June 23’rd and Councilor Reed seconded. The motion passed.

3. Councilor Walters-Clark motioned to appoint Dennis Wagner for the CapTax Representative
and Councilor Reed seconded. The motion passed.

4. Branch Dumpster Removal:
During the Dumpster Discussion Councilor Walters-Clark voiced that matters like the Branch
Dumpster should be discussed during a Work Study and this was never a motion that passed.
Council Walters-Clark felt like we had enough funds in our currently fiscal year to allocate this
service, too.

5. Water Meter Ordinances:
Town Attorney Brendon Kerns explained the proposed amendments and ordinances that were
looked at to make the proposed changes for future purpose. After in depth discussions and
feedback from town residents and Council, this matter was tabled for more research to
eliminate fundamental problems in future.

6. After the Second reading of the Town of Dayton Budget for 2020-2021,
Councilor Reed made a motion to approve the Budget Ordinance #414 for the year 2020-2021
Councilor Wagner Seconded this motion. The motion passed.

Citizens Communiqué: Roberta Billingsley thanked the Town Employees for fixing the
raw water and Deidre Wilson added that the notification system was a great addition for
the Town of Dayton.

Cyrus Western House Representative for district 51 stressed the seriousness of the
current financial deficit and confirmed that no saving will be to small to help Towns
survive.

Council Request for Future Agenda Items: Financial Reports for Fire Department to be placed
on a future agenda

With no further business to come before the Council, the meeting was adjourned at 8:15 p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
May 28, 2020
SPECIAL MEETING

____________________________________________________________

The Dayton Town Council held a Special Meeting for the 1’st Budget reading in the Lucille Alley Room. The meeting was called to order at 5:35pm by Mayor Anderson and the Pledge of Allegiance was recited.

Members Present: Mayor Anderson, Councilors Walters-Clark, Wagner, Reed and Treasurer Cheri Fry

Members Absent: None

Also Present: Roberta Billingsley & Via Zoom Aliana (Sheridan Press)

Budget Ordinance Number #414 for 2020-2021, with discussed changes, on a motion by Councilor Laurie Walters-Clark and seconded by Councilor Reed was Approved..

The meeting was adjourned at 6:02 p.m.

 

                                                                ____________________________________
MAYOR ANDERSON

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
WORK STUDY
May 28, 2020

____________________________________________________________

The Dayton Town Council held a work study to discuss the preliminary figures for the Town of Dayton 2020-2021 Budget. The meeting was held in the Lucille Alley Room. The meeting was called to order at 7:02pm and the Pledge of Allegiance was recited.

Members Present: Mayor Anderson, Councilors Walters-Clark, Reed, Wagner & Treasurer Cheri Fry

Members Absent: Councilor Cotton

The Council then proceeded to discuss the options for each project and budget amounts. The Council reviewed the current budget and then moved on to discuss all aspects of the 2020-2021 budget. The Council discussed at length the budget requests, social services requests, various street projects, water plant operations, sewer lagoon operations, town hall, shop, park, pool, and TRVCC operations. The Council reviewed the preliminary budget figures as presented by the Treasurer. Preliminary figures and budget requests will be acted on at the June 3, 2020 Council meeting.

The meeting was adjourned at 8:50 p.m.

 

                                                                ____________________________________
MAYOR ANDERSON

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
Council Meeting
May 20, 2020

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Lucille Alley Room.

The Pledge of Allegiance was recited.

Members Present: Mayor Anderson, Councilors Reed, Wagner and Walters-Clark

Members Absent: Councilor Cotton

Also Present: Lorren Lane, Cheri Fry Treasurer
Via Zoom: Joey Sheeley, Misty Wood, Chris Bernard, Carolyn, Erin Kilbride, Cameron Britt WWC and Roberta Billingsley.

The agenda was approved on motion by Councilor Walters-Clark and seconded by Councilor Wagner
with the following Additions:
1A: Naming the Bandshell
1B: Diesel and Gas Tank Discussion
1C: Notification System Update
1D: Motion Tracking
1E: Employee Policy and Procedure Handbook
1F: Resolutions

The minutes of the May 4, 2020 Council meeting were approved on motion by Councilor Walters-Clark
and 2nd by Councilor Reed.

The minutes of the May 7, 2020 Cap Tax Work Study were approved on motion by Councilor Walters-
Clark and 2nd by Councilor Wagner.

The minutes of the May 14, 2020 Budget Work Study were approved on motion by Councilor Reed and
2nd by Councilor Wagner.

The warrants were approved in the amount of $42,440.83 on motion by Councilor Wagner and seconded by Councilor Reed.

Old Business: None

Announcements/Correspondence:

Mayor Anderson Announced that the shed for the Pool was delivered and installed by the Maintenance
Team. The Mayor also referred to a letter from Mr. McDowell – this letter is attached and made part of
these minutes for reference.


1. Hiring Freeze
As requested by Councilor Cotton the Public Works Director (PWD) position freeze along with
all full-time position freezing was discussed. Councilor Walters- Clark made a motion that the
budget should be reviewed August 1st and if fiscally possible the PWD position would be
advertised- Councilor Reed Seconded the motion and set October 1st as the hire date. All in
favor – Mayor Anderson was a nay. The Mayor suggested hiring a part time worker to alleviate
the current workload, the suggestion was discussed, and Councilor Reed made a motion to hire a
part time worker at 30 hours per week at $16 per hour. Councilor Wagner Seconded the motion.

1A: Naming the Bandshell: Bob Wood was the mayor for16 years and responsible for building the
bandshell at the Scott Bicentennial Park and the Mayor Anderson would like to see it being
named after him. Councilor Walters-Clark moved to approve the bandshell being named in honor of Bob Wood and Councilor Wagner Second this motion.

1B: Mayor Anderson updated the council on Bulk Gas & Diesel buying, the savings and the process
involved. Councilor Reed moved to investigate bulk tank gas and diesel savings and councilor Walters-
Clark seconded.

Agenda Items 1C – 1F is attached and made part of these minutes for reference.

1D: Motion made by Councilor Walters-Clark and seconded by Councilor Wagner

1E: Motion made by Councilor Walters-Clark and seconded by Councilor Wagner
1F: Mayor Anderson Agreed providing copies of resolution.

2. The First Reading of the Budget was tabled on motion by Councilor Wagner and seconded by
Councilor Walters-Clark for further review.


Citizen Communiqué: None

Council requests for future agenda items:: None

With no further business to come before the Council, the meeting was adjourned at 7:50 p.m.

 

                                                                ____________________________________
MAYOR ANDERSON

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
BUDGET WORK STUDY
May 14, 2020

____________________________________________________________

The Dayton Town Council held a work study to discuss the preliminary figures for the Town of Dayton 2020-2021 Budget. The meeting was held in the Lucille Alley Room. The Pledge of Allegiance was recited.

Members Present: Mayor Anderson, Councilors Walters-Clark, Reed, Wagner & Cotton.

Memebers Absent: None.

Also Present: Treasurer Cheri Fry Via Zoom- Joey Sheeley, Dedra Wilson & Roberta Billingsley.

The Mayor called the meeting to order at 5:30 p.m. The Council discussed all aspects of the 2020-2021 Budget and the adjustments that needed to be made. The Council discussed the Budget, Social Services, Water Projects, General Maintenance Projects, Pool expenses and Projects, Parks & Recreation, Expenses and areas where the Town can cut the budget. The Treasurer was directed to add approved budget requests “whishlist” into the preliminary figures for the May 20,2020 Council meeting with notes and updates.

The Council requested research in regards to internet providers, cellphone and phone providers also to follow up with Lorren Lane & Andy Van Horn in regards to some questions in reference to their different departments.

The meeting was adjourned at 7:15 p.m.

 

                                                                ____________________________________
MAYOR ANDERSON

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
CAP TAX WORK STUDY
May 7, 2020

____________________________________________________________

Councilors Present: Mayor Norm Anderson, Councilors Ward Cotton, Cliff Reed and Laurie Walters-Clark.

Councilors Absent: Dennis Wagner.

Also Present: Treasurer Cheri Fry, Joey Sheeley & Roberta Billingsley via Zoom.

The Dayton Town Council held a work study to discuss the preliminary figures for the Town of Dayton 2020-2028 Cap Tax Budget. The meeting was held in the Lucille Alley Room and the public joined via Zoom.

Mayor Anderson called the meeting to order at 5:38 p.m.

The Council reviewed the preliminary amended Cap Tax budget figures as presented by the Treasurer Cheri Fry. The Council discussed all the allocated categories and agreed that combining some categories would give the town more flexibility and to make some categories more generic. Councilor Reed wanted to know if we were obligated to keep the budget the same as last year and Mayor Anderson confirmed that this would be a good decision and would make us more eligible for receiving this money.

Council Agreed that the Preliminary Amended Capital Facility Tax Project List looked good and acceptable for presentation with amendments to combine categories and by making it more generic.

Regular Budget discussion and Suggestions where to cut services was noted and will be amended for Budget Meeting May 14’th. The Town will also come up with a list of services we will offer so the residents can be informed.

The meeting was adjourned at 6:35 p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
Council Meeting
May 4, 2020

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Lucille Alley Room & Via Zoom for the Public. The Pledge of Allegiance was recited.

Members Present: Mayor Anderson, Councilors Reed, Cotton, Walters-Clark & Treasurer Cheri Fry.

Members Absent: None.

Also Present via Zoom: Councilor Wagner, District Manager of the Sheridan County Conservation District Carrie Rogaczewski, Misty Wood, Chris Bernard, Sandy Perkins, Wayne Fahsholtz, Billy Kwallek, Jared Engineer WWC, Cameron Britt WWC, Lorren Lane & Cyrus Western.

Mayor Anderson asked for approval of the agenda with additions. Mayor Anderson
added Deb Dooley 1A to Agenda on Extending Service area during COVID19 period and
2A Appointing a Member of the Council for the Cap Tax Task Force.
By motion of Councilor Reed and Seconded by Councilor Cotton the agenda with
additions were approved.

The minutes of the April 15, 2020 secondary council meeting were approved on motion
by Councilor Cotton and seconded by Councilor Reed with amended notes as requested
by Councilor Walters-Clark.

The work study minutes of April 30, 2020 were approved on motion by Councilor Reed
and seconded by Councilor Walters-Clark with amended items. (Better Property Tax
Info, Projected Tax info and 2012 Revenue)

The Utility Clerk report was acknowledged and made a part of these minutes by this
reference.

Carrie Rogaczewski District Manager of the Sheridan County Conservation District gave
an annual report to the Council. She mentioned most of their funding comes from grants
and they appreciate the support given by the Town of Dayton.

Jared Engineer updated the council on the Natural Gas allocating project – they are
currently boring across 4’th Ave and will keep boring all the designated streets. Pipe are
going into the ground and Jared stated this is a good sight. He assured everyone he would
keep them updated and that minimal disturbance will be made to residents’ yards.
Councilor Reed requested a timeline for residents for this project and Jared stated that
current construction project is to get utilities itself, does not include service lines.
Contractually January 2021 but potentially May-June 2021.

Upon motion by Councilor Reed and 2 nd by Councilor Walters-Clark, the warrants were
approved in the amount of $ 46,781.01.

Old Business: None

Announcements:

1A. Mayor Anderson announced that Churches are opening up with a 6 Foot Spacing restriction and Mayor Anderson would like to see the bars being allowed for opening up serving outside, like Dayton Days. Councilor Reed agreed that he would like to see this happen for Deb Dooley. Councilors Walters-Clark and Cotton added that we just have to make sure about the legalities in regards to this process.

1. Michelle Maneval with the Bighorn Trail Run had an Information sheet regretfully informing that the Trail Run was cancelled for 2020 and the reasoning behind it was tastefully represented in the spreadsheet.

2. Kleiber Cabin Agreement and Contract were approved with Amended date by Motion of Councilor Walters-Clark and seconded by councilor Cotton.

3. The Art Badgett Pool Contract was approved on motion by Councilor Reed with amended date and seconded by councilor Walters-Clark.

4. Mayor Anderson asked for a motion to table the Dayton Days Go-N-Go till June, Councilor Reed Moved and Councilor Cotton Seconded this motion.

5. Councilor Walters-Clark updated the Council on the CivicLive program and a spreadsheet explaining the breakdown is attached and made a part of these minutes.

6. Councilor Walters-Clark Moved to pass the 8 Mills Resolution # 382, Councilor Ward Seconded. Motion Passed -The vote was 3 – 2 (Councilor Reed & Cotton Voted NO)

Citizen Communiqué:

Rep. Cyrus Western, R-Big Horn, updated the council on actions in the legislature and responded to questions about how municipalities may benefit from CARES Act money. Due to the specificity of language in funds allocated to Wyoming, municipalities may only request reimbursement for cost directly related to COVID-19, tracking back to the second week of March, Western said. He encouraged the council to “get creative” finding expenses directly related to the pandemic. As far as the state’s overall fiscal status, Western said damage to the oil and gas sector will have a severe impact on state revenue down the road. Despite his optimism the energy prices will rebound in three to four months, Western said the state is in an “extremely dire revenue situation”. Even applying the $1.5 billion in saving, legislators will have to cut about one fourth of the 2020 budget decided in February to address an anticipated S2,8 billion deficit- likely to be addressed during another special session in the autumn, Western said.

With no further business to come before the Council, the meeting was adjourned at 7:45pm by Mayor Anderson.

 

                                                                ____________________________________
MAYOR ANDERSON

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
BUDGET WORK STUDY
April 30 2020

____________________________________________________________

Councilors Present: Mayor Norm Anderson, Councilors Ward Cotton, Cliff Reed, Dennis Wagner and Laurie Walters-Clark.

Councilors Absent: None.

Also Present: Treasurer Cheri Fry, Clerk Hanlé Visser and via Zoom Lorren Lane.

The Dayton Town Council held a work study to discuss the preliminary figures for the Town of Dayton 2020-2021 Budget and the Budget Requests. The meeting was held in the Lucille Alley Room.

Mayor Anderson called the meeting to order at 7:02 p.m. The Pledge of Allegiance was recited.

The Council reviewed the Current Year Actual Income and Expenses to the Current 2020-2021 budget as presented by the Clerk and Treasurer. The Council discussed all submitted budget requests. The recommended budget requests will be added to the 2020- 2021 proposed budget for the May 14 Budget Workstudy Meeting.

Councilor Ward asked what we as a Town have to look at to cut cost by 40%. Councilor Ward requested a list to be put together by the Clerk and Treasurer cutting $200 000.00 to the budget and present this to the Council at the next Workstudy Meeting. Councilor Ward stressed that we should conserve our money and that a list should be compiled for the Public of what the Town CAN’T do. Councilor Walters-Clark agreed to look at services that can be cut and added that prioritizing is now more important than ever. Mayor Anderson requested that all hiring is frozen and that we can’t afford a Public Works Director at this time- this mater will be discussed further at the upcoming Council meeting. Councilor Walters-Clark requested a detailed breakdown of Property Tax Projections for the upcoming budget and 2012 Revenue.

The meeting was adjourned at 8:30p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
Council Meeting Minutes
April 15, 2020

____________________________________________________________

The secondary meeting of the Dayton Town Council was called to order at 7:00 p.m. via Zoom.

Members Present via Zoom: Mayor Anderson, Councilors Reed, Walters-Clark, Wagner, and Cotton.

Also Present via Zoom: Tory Gray, Roberta Billingsley, Lorren Lane, Aliana with Sheridan Press, Wayne Fahsholtz, Chris Bernard, Deon Visser and Cheri Fry.

Members Absent: None.

On motion by Councilor Reed and seconded by Councilor Cotton, the agenda was approved with the following additions/amendments: 4A. Hire a Full Time Maintenance Worker for Shop 4B. Set Dates for Budget and Cap Tax Work Study 4C. Discuss Public Works Director Advertising.

A motion to approve the March 24’th Cap Tax Work Study minutes was made by Councilor Walters-Clark and seconded by Councilor Cotton. The motion was passed.

A motion to approve the April 6, 2020 Council Meeting minutes was made by Councilor Cotton and seconded by Councilor Walters Clark with amendments.

On Motion by Councilor Reed and seconded by Councilor Cotton, the warrants were approved in the amount of $ 17373.14.

Old Business: None

Announcements & Correspondence

Mayor Anderson reminded that all budget requests should be completed by 4/27/2020.

Councilor Cotton moved to approve to contract with Cloud Peak Accounting for the audit review and Councilor Clifford Reed Seconded the motion.

Staff Insurance was approved on motion by Councilor Reed and seconded by Councilor Cotton for the Option 4 BlueCross BlueShield Plan Covering 100% of the Employee and 90 % of the family.

Budget Review/ Adjustments as per Actual Used to Budget 2019-2020 Period: 04/20

Administration Town Hall: Motion to approve overages was made by Councilor Walters-Clark and
seconded by Councilor Cotton.

General Maintenance: Councilor Walters-Clark moved to approve the Overage in this category and
Councilor Reed seconded.

General Maintenance – Shop: Motion to approve overages was made by Councilor Walters-Clark and
seconded by Councilor Reed.

General Operation Expenditures: Councilor Reed moved to approve these overages and Councilor
Cotton second this approval.

Fire Department: Councilor Walters-Clark moved that this category get tabled until more information
was collected from Fire Chief. Councilor Reed Second this request.

Parks & Recreation: Motion by Councilor Walters-Clark with the request of a report on line item
10-65-600 was made and seconded by Councilor Reed.

Community Center / TRHS: Councilor Walters-Clark moved to approve the overage and Councilor
Cotton seconded.Expenditures: Councilor Cotton made a motion to table this category until more information was available explaining this category and Councilor Reed seconded.

Water Fund: Motion to approve overage was made by Councilor Walters-Clark and seconded by
Councilor Cotton.

Expenditures: Councilor Walters-Clark moved to table line item 51-40-430 until further explanation and Councilor Reed seconded this motion.

Sewer Fund Expenditures: Motion was made by Councilor Walters-Clark to approve overages and
seconded by Councilor Reed.

Water Deposit Fund: Cheri Fry will find clarification on these totals.

On motion by Councilor Wagner and seconded by Councilor Walters-Clark the CPU Software Upgrade was approved with the funding being allocated to the optional 1c budget funding category.

Mayor Norm discussed a positive candidate that was interviewed for the general worker position and requested a motion and second to hire a maintenance worker at $19 per hour. Councilor Reed added that he liked the candidate but at this point not convinced that we need a full time employee. Councilor Cotton felt like the PWD was our first priority and that we should focus on this position first as this was passed by Council a long time ago. Also to focus on our budget with the current income that is being drastically cut.

Budget Workstudy was scheduled for April 30, 2020 at 7pm in the Lucille Alley Room.

Captax Workstudy was scheduled for May 7, 2020 at 7pm in the Lucille Alley Room.

Councilor Walter-Clark made a motion to advertise for a Public Works Director as the position description describe starting at $65000.00 and that the position is advertised as wide as possible. (Includes WAM, Billings Gazette, Sheridan Press & Water Operators Website.) Councilor Reed seconded.

Citizen Communiqué:

Roberta Billingsley requested a raw water turn on date and Lorren Lane affirmed that the end of April beginning of May would be the planned date, weather permitting. Mrs. Billingsley also added that a General Worker at $19 per hour would make more sense than hiring a Public Works Director at this time.

Council Requests for Future Agenda Items:


With no further business to come before the Council, the meeting was adjourned at 8:13 p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
Minutes
April 6, 2020

____________________________________________________________

The Meeting was called to order at 7pm by Mayor Norm Anderson via Zoom Telephone Conference.

Members Present: Mayor Anderson, Councilor Cotton, Wagner, Walters-Clark, Treasurer Cheri Fry Lorren Lane, Chris Bernard, Erin Kilbride, Roberta Billingsley.

Members Absent: Councilor Reed.

A Motion to approve the Agenda was made by Councilor Cotton and Second by Councilor Wagner - All in Favor.

A Motion to approve the Minutes for the March 18’Th Council meeting was made by Councilor Wagner and Second by Councilor Walters-Clark - All in Favor.

Reports: The Utility Report was acknowledged and a copy of the report is attached.

Tongue River Valley Powers Board was represented by Councilor Wagner and he stated that notice was given to the Contractor on April 1’st and they viewed and approved materials. Jessica Weaver was back in charge of this project and was going to get some updates on material deliveries but the timeframe is still unknown at this time. Mayor Norm stated that DRM was going around in Dayton and they were discussing some boring within the next 10 days. Councilor Wagner confirmed this and said the project was released for construction and that a Engineer from WWC was going to be working close with this project and keep the Town informed.

All Warrants was approved – Councilor Walters-Clark made a motion and Councilor Wagner Approved. Councilor Walters-Clark wanted to make attend to a Warrant that was over Budget for the Water plant project and stated that these overages should be approved by the Council as this means also making changes to the budget ordnance.

Old Business: NONE

Announcements & Correspondence: Mayor Norm confirmed that the WAM meeting for the summer was Cancelled and that it would be rescheduled in Laramie next summer. There is also a leak at the Water plant but Andy Van Horn and Lorren Lane was accessing the damage and working on repairing it and the necessary parts was ordered for this project. Lorren Lane added that AML loan for the Lagoon was signed and an Agreement was made. Norm stated that this was moving forward and that he was waiting on an email from Milla Brown to get the paperwork completed.

1. Erin Kilbride thanked the Mayor and Council for the time to recap the year and the support and partnership from the Town and ask for ongoing support. A report is attached and made a part of these minutes for reference. Councilor Ward was wondering how the Community Center was keeping up with the citizens and their needs? Erin said so far so good – future might bring more challenges but they are keeping up and the Senior Center (Robin) is still following up and making sure that the elderly is taken care of. Councilor Cotton also was curious as if Erin knew how many people in our community have lost their jobs? Erin had no update on this. Erin stated that she has set up grocery fund through the TRCC and they are helping with the grocery bill with kids home and the school district are providing food and also the food group. 2 Pantries have also been set up and so far, it has not been put under too much stress but it is definitely been used more than normal. She feels with recourses in place things are going well. Erin is looking forward to new programs and trusting for a good 2020. Erin thanked Andy and his crew for the snowplowing this winter. Mayor thanked Erin for her time and great presentation.

2. Treasurer Cheri Fry was added on Bank Signature Cards – CSB, FIB, FFBT Councilor Ward made a motion to put Cheri on 3 Depositories and Laurie Walters-Clark Second. All in Favor.

3. Staff insurance – Mayor Anderson stated that the staff can’t afford the current option/plan and that the last proposal expired on March 31’st. Ward Cotton made motion to move to continue to offer a stipend for $1000 as long as it is used for medical insurance. Cheri Fry added that legally you cannot stipulate how the stipend is used. The only way this could be done is if a 100% of the insurance was paid. Discussions about the different options were conducted between Councilor Walters-Clark and Treasurer Cheri Fry and broke down for different options. There is no Tax on Insurance but that a stipend will be taxed at normal rate. Councilor Cotton requested that this matter gets tabled and Councilor Walters- Clark Second. All in Favor

4. Budget Review
Councilor Wagner stated that he had a discussion with Linda and there were about 30 things on the list that needed adjustment. Councilor Wagner suggested that this gets discussed in person and those adjustments gets made at our next meeting.
Councilor Walters-Clark talked about Dayton Days and updating the current budget to reflect the remaining balance. Walters Clark also commented that the Mayor and Council Budget seemed to have a lot of access. The administration and Town hall had a lot of overages with legal fees and feels like that is something the Council should approve. Walters Clark also followed up on the budget for painting of the Town hall exterior and wanted to know if this was going to be done this year- mayor confirmed this will be completed in spring.
Overages for contract services were approved by council and councilor Walters-Clark wanted to confirm this.
Conservation River restoration – have we received an invoice for the $5000 projects? Mayor confirmed that this was paid and approved by council.
General maintenance shop – missing a utility locator – it is $7500 but it $10500 under the ordinance. The garbage truck is in Billings as we speak to be fitted with the “arms”. It’s not reflecting in budget as we were not billed for this yet. Totes also have been ordered and should be here soon.
Next step is approval of any overages and councilor Walters-Clark wanted to know if we wanted to discuss this at a different meeting.
Councilor Ward – community center repairs and maintenance are already over budget – Mayor Anderson said a budget sheet would be complied with overages and shortages.

5. Publics Work director:
Mayor Anderson stated that we are in dire need of workers and need approvals to get somebody hired in the field for the moment. Walters-Clark said she would like to stick to the agenda and propose to look at towns our size around us and to propose a starting fee of $65000 including insurance – $850000 – Ward Cotton Second – all in favor.

6. COVID19 – mayor confirmed not allowed turning water off and we will review this at the end of this period. Walters-Clark asked Mayor if he informed the residence but mayor felt that if we spread this information it will cause unnecessary non-payments.

7. Executive order #6 was passed by governor and covered the request by Gina Donnor

2. Citizen Communiqué: NONE

Future Agenda:
Councilor Walters-Clark wanted to set a date for the Council for a Go-No-go for the second meeting in May to discuss the Dayton days. The First Meeting in May was confirmed to discuss Dayton Days (May 4’th) Dennis Wagner referred to emails from Brendan Kern suggesting one meeting per month and stressed the workload with Budgeting and was requesting the Mayors plan of attack in this regard. Norm suggested the emergency ordinance and approval of the budget the last part of June. Walters Clark felt that the Lucille Alley room would accommodate the Council and the Clerk and this would still be optional and will still be accessible to the public via zoom. No decisions were made.

 

                                                                ____________________________________
Mayor

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
March 24, 2020
Cap Tax Work Study

____________________________________________________________

The Dayton Town Council held a work study via Zoom Meetings to discuss and review Project Lists for Cap Tax.

Members at Dayton Town Hall Offices: Mayor Anderson, Hanlé Visser Clerk, Cheri Fry Treasurer and Councilor Dennis Wagner.

Present via Zoom: Councilors Ward, Reed and Walters-Clark.

The reason for the meeting was to discuss Cap Tax and a list of projects for the Town of
Dayton. Mayor Anderson opened the meeting at 7:05pm by introducing a list of Street
and Miscellaneous repairs around Dayton from Jay Ligocki. These documents are
included for review. The Street Project Cost came to $ 162, 465.00 and this could easily
serve for 8 years. The Parking Lot at the Park and Community Center was also discussed
between Mayor Norm and Mr. Ligocki and it was agreed that $ 200, 000.00 should cover
the street and parking lot projects. Mayor Norm purposed that this should be included
over the course of Cap Tax for these projects.

A sheet from Dave Ingles on the Water Treatment and Sewer Project was discussed and
is included with these minutes. The project cost came to $1,114,000.00. The Steel Filter
Tanks and Filter Media cost is the biggest cost for this project.

Erin Kilbride’s list for the Dayton Community Center was introduced and Mayor Norm
pointed out that a lot of her list included maintenance projects that would not qualify for
the Cap Tax budget but the one thing to consider was the Canopy over the concrete in
front of the building.

Mayor Norm shared that he talked to Renee Obermueller and the one Expense that could
be added to Cap Tax was a Backhoe due to it being used for the maintenance of our
streets. ($125 000.00)

Total Cost for these projects would roughly be around 1.2/1.3 million dollars.
The meeting was opened for discussion and Council member Reed and Walters-Clark
had discussions about the Natural gas line and felt this would be a good thing for our
community and would like the Town of Dayton and Ranchester to join in doing this.
Councilor Cotton addressed drainage on Kelly Lane and Councilor Walters-Clark added
that she recalls that the engineer would look into this – Mayor Anderson will have Jay
Ligocki follow up.

Staff Insurance was discussed and the Council requested more research. A stipend was
also discussed. No decision was made on this matter and requested to be placed on the
agenda for the next meeting. Treasurer Cheri Fry Stressed that these quotes were only
valid until end of this month 03/31/2020.

The meeting was adjourned at 7:38 p.m.

 

                                                                ____________________________________
Mayor

ATTEST:

_________________________
Clerk Hanlé Visser

Town of Dayton
Minutes
March 18, 2020

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Council Chambers.

The Pledge of Allegiance was recited.

Members Present: Mayor Anderson, Councilors Reed, Wagner, Walters-Clark

Members Absent: Councilor Ward Cotton

Also Present: Representative Cyrus Western, Aliyana from Sheridan Press, Lorren Lane Director of Water/ Waste, Janet Winfrey Assistant Clerk, Hanlé Visser Clerk, Cheri Fry Treasurer plus other members of the community as per the attached sign-in sheet, made a part of these minutes by this reference.

A motion was made by Councilor Reed and seconded by Councilor Wagner to approve the agenda. There were additions to the agenda: Councilor Walters-Clark added: 1a. Staffing / Help with Dayton Days. Clerk Hanlé Visser was appointed. 1b. Prioritization and Program of work with reduced staff for the town. Mayor Norm Anderson added: 4A. Recess to Executive Session for personnel issues—council not returning to regular session. 4B. Discussion of the Staff Insurance. All approved the amended agenda, motion was passed.

A motion was made by Councilor Walters-Clark and seconded by Councilor Wagner, to approve the minutes of the January 29, 2020 Work-study. February 12, 2020 special Meetings motion was made by Councilor Walters-Clark and Seconded by Councilor Reed. Councilor Walters-Clark requested the minutes for the FYI WAM Outreach should be amended to reflect that it was a Work Study and should be signed. A motion was made by Councilor Wagner to approve the March 2, 2020 Regular Council Meeting and Councilor Walters-Clark Seconded. Councilor Reed made the motion to approve the amended minutes, Councilor Wagner seconded, all approved, minutes were approved as amended.

On motion by Councilor Wagner and seconded by Councilor Reed, the warrants were approved. Councilor Wagner asked for consideration of a Gift Certificate for Barb Kepley for all her support. Councilor Walters-Clark requested a Rate of Pay and the contract for Barb Kepley. A copy of these bills is attached and made a part of these minutes by this reference.

Announcements and Correspondence: NA

Mayor Anderson Announced that Norwood Pulled their Plat and that they were refunded for their permits due to no response within 30 days. See attached payment Approval Report for re-imbursement.

Mayor Anderson wanted to respond to an Editorial that was placed in the Sheridan press on March 14’th – Mayor Anderson Voiced that the Newspaper is not the place to vent concerns. See attached note from Mayor for further details in this matter.

Old Business: NA

1. A- Z Investments -Final Plat Planning committee moved it through – basically was moving a property line right back onto the zoning line which made perfect sense. Councilor Reed made motion to Approve the Plat and Councilor Walters-Clark seconded. Councilor Walters-Clark added a comment that the zoning ordinances are being updated as to outline the 200-foot property line requirements.

Mayor Norm addressed the “Plan 4” Insurance that was decided on for staff and raised his concern that this would be to cost prohibited for staff and felt a need to reconsider this. Treasurer Cheri Fry added a breakdown of the different options (see attached sheet). Councilor Walters-Clark suggested going back to the stipend and Councilor Reed agreed that he would not want to put a burden on Town employees. Public added that it would be hard to find good employees for the Town of Dayton if they did not offer a good Insurance option that would cover a good percentage for the employee and their families. For most people this is a huge deciding factor for where they apply. Council and Mayor Norm added this to the March 24’th Work Study Meeting.

2. Citizen Communiqué:

Question was asked about Available Positions? Do the town still need a Public Works Director and a “worker bee”? The public member was under the impression we had these positions filled already? Mayor Anderson responded by saying the “worker bee” position was the most critical at this stage. Councilor Walters-Clark added that the position of Public Works Director was never filled since Johan Nield retired from Town of Dayton and that Council have given consideration of filling that position again.

3. Lorren Lane Director of Water/Waste updated the citizens on the water waste system and assured that everything was looking good that the filters were rusting out and that the backwash system was in good shape. The Raw Water pumps were also doing good but a generator was needed at the well and that he has some good proposals from the Engineer. This list of supplies and updates will be provided for the Cap Tax Meeting.

4. Future Business:

Councilor Wagner requested the $100 Gift Certificate for Barb Kepley- a motion was made by Councilor Walters-Clark and seconded by councilor Wagner.

All was in favor. Councilor Wagner acknowledged and expressed his appreciation for the new Treasurers Report to Treasurer Cheri Fry.

Discussions about the 5c and how this money is distributed was discussed and explained by Cyrus Western- Councilor Reed added that if that this got voted in this Fall this would be permanent.

Councilor Walters-Clark referred to the February 12th meeting and the Treasurer and Clerk Job Descriptions and wanted to know if Mayor Anderson and Councilor Reed looked at them and finalized them?

Mayor Anderson added that the job descriptions that was reviewed by the council were the descriptions given to the employees. Councilor Reed commented that he wants the employees to work in that compacity for a while and then reassess to see if some duties have to be shifted.

Councilor Walters-Clark requested the $ amount for Barb Kepley (contract) and addressed the internet speed and the need for faster and better internet.

The Status of the Letter of Support to go to Woodland Park with the Dollar amount that the Dayton Council Approved was followed up my Councilor Walters-Clark and Mayor Anderson confirmed that this letter was mailed. Walters-Clark added that there was only one more step in the Budget Sheet that was created – she needed to see what the remaining budget was according to ordinances 4:12. The Council know the status of these projects but would like to see what amounts was budgeted for and what accounts are over budget or status of these.

Councilor Walters-Clark stressed that with all that is going on that she feels that it is the responsibility of the Council to prioritize all the work load and would like a discussion around this matter. A meeting will be determined after the 1’st Council meeting in April.

Councilor Reed addressed the Covid19 and wanted to get feedback from office staff – all was in agreement to stay open and are taking extra measurements in sanitizing.

With no further discussion before the board, Mayor Anderson made a motion to recess to executive session, Councilor Cotton Seconded and all approved with the stipulation that no decisions would be made. The regular meeting ended at 7:50pm

 

                                                                ____________________________________
Mayor

ATTEST:

_________________________
Hanlé Visser, Clerk

Town of Dayton
Council Meeting
March 2, 2020

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Council Chambers..

The Pledge of Allegiance was recited.

Members Present: Mayor Anderson, Councilors Reed, Wagner, Walters-Clark and Cotton

Members Absent:

Also Present: Superintendent of Streets & Maintenance A Van Horn, Operator in Charge of Water and Waste Water, Lorren Lane, there was a representative from law enforcement and the paper, plus other members of the community as per the attached sign-in sheet, made a part of these minutes by this reference.

A motion was made by Councilor Cotton and seconded by Councilor Wagner to approve the agenda. There were additions to the agenda: Councilor Walters-Clark added: 1a. Policy & Procedure 1b. Staffing. Councilor Reed added: 3a. Address zoning & ordinances for Planning Committee. Mayor Norm Anderson added: 7. Recess to Executive Session for personnel issues—council not returning to regular session. All approved the amended agenda, motion was passed.

A motion was made by Councilor Cotton and seconded by Councilor Walters-Clark, to approve the minutes of the February 19, 2020 secondary Council Meeting. Councilor Wagner requested the minutes be amended in Item 4 to include the addition of the Caselle Time Keeping Module along with the Cash Receipting module. Councilor Cotton made the motion to approve the amended minutes, Councilor Wagner seconded, all approved, minutes were approved as amended.

The utility clerk report was acknowledged. A copy of the report is attached and made a part of these minutes by this reference. Fire Department: No Report Law Enforcement Report: Councilor Wagner noted he was still seeing a lot of vehicles parked on the streets during snow removal times. He asked what was the procedure for dealing with the issue? Mayor Anderson replied the residents were sent a letter to begin with, and then if still incompliant, a citation was issued. Engineer Report: Mayor Anderson reported that AML is working with the Attorney General about reimbursement protocol for municipalities. Employees: Supt of Streets & Maintenance Andy Van Horn approached the council requesting addition maintenance employees; especially with summer around the corner. Councilor Walters-Clark asked full-time or part-time? A Van Horn replied: at least (1) full-time and (1) seasonal. Planning Committee: Committee Chair Bret Barney alerted the council and audience that the meeting date had changed from the 10 th to the 11 th . TR Valley Joint Powers Board: Councilor Wagner reported the board hadn’t heard from MDU. He also reported the next meeting was the 5 th at 7pm in Dayton Council Chambers. Councilor Wagner asked who is the public information officer? Mayor Anderson said that is the Town Clerk’s responsibility. Councilor Walters-Clark added that was in the updated position descriptions.

On motion by Councilor Walters-Clark and seconded by Councilor Reed, the warrants were approved. A copy of these bills is attached and made a part of these minutes by this reference.

Old Business: NA

Announcements and Correspondence: NA

1. The following banks were confirmed as depositories for the Town of Dayton for 2019:
 Cowboy State Bank of Ranchester, Wyoming on motion by Councilor Cotton and seconded by Councilor Reed.
 First Federal Bank and Trust of Sheridan, Wyoming on motion by Councilor Walters-Clark and seconded by Councilor Wagner.
 First Interstate Bank of Sheridan, Wyoming on motion by Councilor Reed and seconded by Councilor Wagner.

1a. Councilor Walters-Clark said one of the things she brought away from the WAM Presentation (amended January 30 th) was the importance of consistency and policy & procedure. She was concerned that back on November, 20, (amended to add 2019) and January 30 th the council approved two resolutions that were approved but as of yet hadn’t been completed. She noted that Town Attorney Brendon Kerns had them worded and sent back to the Mayor. Mayor Anderson replied that the resolutions needed numbered and signed.

1b. Councilor Walters-Clark said she had no issues with the end result of the recent hiring; however, the procedure approved by council was that after the mayor and councilor interviewed candidates, the council would be allowed to look at the information. Councilor Wagner added the council could be allowed some input on the employee selection. Councilor Walters-Clark also reminded the council that a decision had been made to employ a public works director. She asked if the council would like to talk about salary at this meeting or schedule a work study? Also, would the council like to post the job with WAM and put a help- wanted ad in the papers of Casper, Billings and Sheridan? Councilor Walters-Clark made a motion to move forward with the hiring process, Councilor Wagner seconded. During discussion Councilor Reed’s comments were the town had just gone through hiring a Clerk and Treasurer, and maintenance staff, and he would like to look at the budget, and salary requirements before going ahead; he would like the motion tabled. Councilor Cotton had questions on qualifications, would an engineering degree be a requirement? Councilor Walters- Clark said “no”, and she would like to schedule a work study for the issue. Mayor Anderson reported there is a CAP Tax work study slated for March 24 th , and he felt it would be too much to add discussion on the public works director. On motion by Councilor Walters-Clark and seconded by Councilor Cotton, March 10 th at 7pm in the Lucille Alley Room was the date chosen for a work study on staffing. All approved, motion passed.

2. Letter of Support: Motion made by Councilor Wagner and seconded by Councilor Walters-Clark to send a letter of support for the Woodland Park Subdivision, “affordable housing project”. Discussion—Mayor Anderson reported the county commissioners would like to receive the letter by the middle of March. The town will then get back a resolution for the mayor’s signature. Councilor Reed asked the question: “Why does the Town of Dayton have to write a letter?” There was further discussion on the process for choosing the project to receive the funds. Since the grant wasn’t that large, it made more sense to keep it intact, and award it to one project in order to do the most good. The Woodland Park Subdivision was chosen and the town needs to record it’s support for the funds to be disbursed and the project to move forward. All approved, motion passed.

3. Zoning—R-1 Standards: Discussion was on where the R-1 ordinance revisions were and where the Planning Committee was in the process. Councilor Reed, who is the council liaison to the planning committee, was concerned it would put too much on the voluntary group to have to try to work on the R-1 revisions and the Norwood Estates subdivision plat also. Discussion was intertwined with zoning ordinance revisions and the Norwood subdivision particulars. Councilor Walters-Clark made a motion that R-1 zoning revisions go to the Planning Committee, Councilor seconded. Councilors Walters-Clark and Wagner - yes, Councilor Reed and Mayor Anderson – no; Councilor Cotton didn’t voice. Motion in limbo – no conclusion.

3a. Councilor Reed’s concern is that if the R-1 zoning standards are not changed then the Norwood subdivision, under the old standards will be able to go forward with undesirable lot sizes and other building procedures that are contrary to what the town citizens want. He remarked that his concern is for the citizens and not the subdivider. Councilor Cotton stated that the town also has a window of responsibility to the subdivider and the subdivision should go before the Planning Committee soon. Councilor Reed was reassured that the council does have the authority to impose restrictions through the preliminary plat process and the subdivider would have to revise the plat to those restrictions. At this time, the council allowed Billie Kwallek to read a letter outlining the Kelly Lane residents’ concerns. Councilor Reed ask the Planning Committee chair, Bret Barney what his recommendations were? Mr. Barney indicated he would like to focus on the R-1 standards before having the subdivision come before the committee. There was more discussion along those same lines. Councilor Cotton said the Planning Committee can look at R-1 without the council having to sanction it and it doesn’t matter what happens with R-1, the Planning Committee can look at Norwood subdivision under the regulations of the current R-1 restrictions. Councilor Wagner asked if the council didn’t revise R-1 standards would the council and planning committee have to go through all of this mess again? Councilor Walters-Clark replied it would. There was even more discussion about the issue. Councilor Cotton made a motion to rescind the previous motion which was to send the R-1 standards revisions to the Planning Committee, Councilor Reed seconded. All in favor to rescind the previous motion, motion passed. Councilor Walters-Clark made a new motion to send the proposed R-1 standards revisions to the Planning Committee, Councilor Reed seconded. Mayor Anderson opposed. Motion carried by majority.

4. Councilor Walters-Clark included budget information in packets from the last meeting. She doesn’t want too much pressure on the new treasurer in regard to mid-year budget review. Her question was if the town could have an outside company audit line item balances? Councilor Reed introduced the town’s new Treasurer, Cheri Fry. Mayor Anderson remarked that Barb Kepley from the Town of Ranchester was helping and the office was also using Caselle support to help Treasurer, Cheri Fry get familiar with her new position..

5. Citizen Communiqué: There was much discussion from concerned citizens about the proposed Norwood Subdivision, particularly in regard to keeping the “flavor” of Dayton’s small-town uniqueness and flair.

4a. MayorAnderson asked the council to appoint Bob Heimbaugh to fill the vacancy on the planning
committee board. Councilor Wagner made a motion to approve the appointment, Councilor
Reed seconded. All approved, motion passed.

5. Citizen Communique: Operator-in-Charge ofWater/Wastewater Lorren Lane approached the board about the need for new SCBA gear, andhazardous gas monitors for the wastewater treatment plant. He had looked into the costs for thenew items: the SCBA would be about $1911.95, and the monitors about $2677.72, which hecould install. The SCBA tank is compatible with the units the fire and rescue department uses.In discussion, Weegie Sheeley suggested checking with the fire and rescue to see if there was aunit there that could be used at the plant. Councilor Walters-Clark made a motion to allow Mr.Lane to get the needed supplies, Councilor Cotton seconded. All approved, motion passed.

6. Future Agenda Items: Councilor Wagner would like discussion of back-up water personnel. Mayor Anderson said that would be discussed in executive session.

With no further discussion before the board, Councilor Reed made a motion to recess to executive session, Councilor Cotton seconded. The regular meeting ended at 8:20 pm.

 

                                                                ____________________________________
Mayor

ATTEST:

_________________________
Janet Winfrey, Assistant Clerk

Town of Dayton
Council Meeting
February 19, 2020

____________________________________________________________

The secondary meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members Present: Mayor Norm Anderson, Councilors Reed, Wagner, Cotton and Walters-Clark

Members Absent: None.

Also Present: County Commissioner Mike Nickel, EnTech Engineer Dave Engels, Town Attorney Brendon Kerns, New Treasurer Cheri Fry.

Councilor Cotton made a motion to approve the agenda, Councilor Wagner seconded. The was an addition (2A), by Mayor Anderson to add the Zack Cummins preliminary plat that had been approved by the planning committee in their last meeting. All approved the agenda with the addition, motion passed.

Councilor Reed made a motion to approved the minutes of the February 3rd meeting. Councilor Wagner seconded. All approved, motion passed. There was also a motion by Councilor Cotton to approve the minutes of the Special Meeting held January 27th, Councilor Wagner seconded, all approved, motion passed.Councilor Reed made a motion to approve warrants, Councilor Wagner seconded. Councilor Wagner had a budget question from some of the information in the packets. It was brought forth that there would budget discussions in the second meeting in March. All approved, motion passed. A copy of the warrants is attached and made a part of these minutes by this reference.

Announcements and Correspondence: Mayor Anderson reported there would be a Conservation District meeting at the Ranchester Town Hall February 20th at 6 pm. The mayor also reported there would be a Chamber Coffee at the Ranchester Mercantile Tuesday, February 25th.

Old Business: None.

Since it was not 7:15, the Mayor went to Item 2 on the agenda: Open Dates for the Crazy Woman Saloon and the Mountain Inn Bar. The open all- night dates are: 7/25 – Dayton Days, Saturday night, 10/31 - Halloween, Saturday night, 12/31 - New Year’s Eve, Thursday night. Councilor Cotton made a motion to approve the open all-night dates as requested, Councilor Wagner seconded. All approved, motion passed.

2A. Zack Cummins Preliminary Plat, which cleaned up lot lines. The changes moved the commercial and residential properties into their respective zones. Councilor Walters-Clark made a motion to approve the preliminary plat, Councilor Cotton seconded. All approved, motion passed.

The council then moved to Item 4: Caselle—Cash receipting. Amended at the March 2, 2020, meeting to include the time-keeping module. Mayor Anderson reported that the upgrades, that would allow cash receipting and amended to include the time-keeping, through the Caselle software program, would cost $4320.00 and would add $181.00 to the monthly support fees. Councilor Cotton moved to approve the upgrades, Councilor Wagner seconded. All approved, motion passed.

The council then moved to Item 1: Liquor License(s) Hearings for the Crazy Woman Bar, the Corner Grocery, B Bar LLC, Gallery on Main, Jackson Hole Winery, and the Mountain Inn Bar. The following motions were made by the council: Councilor Walters-Clark made a motion to approve the liquor license for the Crazy Woman Saloon. Councilor Wagner seconded, all approved, motion passed.

Councilor Wagner made a motion to approve the liquor license for the Corner Grocery. Councilor Walters-Clark seconded, all approved, motion passed.

Councilor Walters-Clark made a motion to approve the liquor license for the B Bar LLC, Gallery
on Main. Councilor Wagner seconded, all approved, motion passed. Councilor Reed made a
motion to approve the liquor license for the Jackson Hole Winery. Councilor Wagner seconded,
all approved, motion passed.

Councilor Walters-Clark made a motion to approve the liquor
license for the Mountain Inn Bar. Councilor Wagner seconded, all approved, motion passed.

3. Engineering Contract - Lagoon. EnTech Engineer Dave Engels gave a report on the wastewater
treatment plant project which will start this spring. The town has secured AML grant monies to
help pay 80% of the costs, but as of yet there is no contract in place with AML. Mr. Engel said
no engineering can begin until the contract with AML is finalized. Construction will take
approximately 9 months. EnTech negotiated a 2-year extension on the DEQ April 2020 deadline
for discharge contamination levels. The new compliance date for DEQ is April 2022. Councilor
Wagner asked if the system could be remotely monitored, Mr. Engel said that was not part of the
upgrades. Councilor Walters-Clark asked if it would change the capacity of the system, Mr.
Engel said no. Mr. Engel and Operator-in-Charge Lane both indicated that the system should be
adequate into the future. Councilor Walters-Clark made a motion to approve the contract with
EnTech for the project. Councilor Cotton seconded. All approved, motion passed.

4a. MayorAnderson asked the council to appoint Bob Heimbaugh to fill the vacancy on the planning
committee board. Councilor Wagner made a motion to approve the appointment, Councilor
Reed seconded. All approved, motion passed.

5. Citizen Communique: Operator-in-Charge ofWater/Wastewater Lorren Lane approached the board about the need for new SCBA gear, andhazardous gas monitors for the wastewater treatment plant. He had looked into the costs for thenew items: the SCBA would be about $1911.95, and the monitors about $2677.72, which hecould install. The SCBA tank is compatible with the units the fire and rescue department uses.In discussion, Weegie Sheeley suggested checking with the fire and rescue to see if there was aunit there that could be used at the plant. Councilor Walters-Clark made a motion to allow Mr.Lane to get the needed supplies, Councilor Cotton seconded. All approved, motion passed.

JackWood spoke about the piles of rocks last spring floods had deposited at the north end of 3rd
Avenue, and his concern for this spring. Mayor Anderson said he had been in touch with the
conservation district, trying to get them to take a look. Councilor Walters-Clark reported that
when the council and others had walked the town, that the town does have some authority to
move rocks and vegetation. Councilor Reed would like to see the landowners involved also.6.
Councilor Walters-Clark would like to review R-1 standards in regard to lot size, concurrent with
zoning ordinances. Councilor Reed would like to reassure the public that the Town of Dayton in
solvent and there is no cause for concern. Councilor Walters-Clark would like to have an audit
to look at the budget and accounts, but she needs to look into it a little more first.7. Councilor
Cotton made a motion to go into executive session, Councilor Walters-Clark seconded, all
approved, motion passed.

It was reported the council would reconvene into regular session after
closing executive session. The time was 7:35 p.m.The council reconvened into regular session at
8:25 p.m. Councilor Cotton made a motion to appoint Lorren Lane, Operator-in-Charge of
Water/Wastewater. Councilor Walters-Clark seconded. All approved, motion passed.

Councilor Walters-Clark made a motion to pay Mr. Lane $28.00 an hour from February 19, 2020
forward. Councilor Cotton seconded. All approved, motion passed.

Chris Bernard was concerned that town employee time/vehicles were being used inappropriately while in Sheridan. With no further business to come before the council, Councilor Cotton made a motion to adjourn, Councilor Reed seconded. Meeting was adjourned at 8:30 p.m.

 

                                                                ____________________________________
Mayor

ATTEST:

_________________________
Janet Winfrey, Assistant Clerk

Town of Dayton
Council Meeting
February 3, 2020

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Council Chambers.

The Pledge of Allegiance was recited.

Members Present: Mayor Anderson, Councilors Reed, Walters-Clark, Wagner and Cotton.

Members Absent: None.

Also Present: Representative Cyrus Western, Cody Wyatt of WWC, County Commissioner Mike Nickel, Director of Water/Waste Water Lorren Lane, Fire Chief, Rick Bilodeau and Assistant Clerk Janet Winfrey. See attached sheet for the rest of the attendees.

Motion was made to approve the agenda by Councilor Walters-Clark and 2 nd by Councilor Wagner.

Additions to the Agenda: 1a.
Discuss having town attorney, Brendon Kerns, service notice to Chuck Vine for property
violation. 1b. Business in an R-1 Zoned area. The agenda was approved as amended; motion
passed.

The minutes of the January 15, 2020 Town Council meeting were approved on a motion
by Councilor Reed and 2 nd by Councilor Cotton. All approved, motion passed.

The only reportwas by Cody Wyatt of WWC on the TRVJPB Natural Gas Pipeline. He reported the USDA had approved the additional funding request. DRM, a contractor from Gillette, was awarded the
contract. Mr Wyatt did not have the exact amount for project, but stated that it was just under $6
million dollars. MDU is still working on the gas agreement. Councilor Cotton asked about what
the expected hook-up date would be? About a year out? And Mr. Wyatt agreed that was probably
correct. Councilor Reed commented that the costs were a lot more than the $4 million last he
knew. Upon motion by Councilor Cotton and 2 nd by Councilor Wagner, the warrants were
approved. A copy of the warrants is attached and made a part of these minutes by this reference.
Councilor Wagner asked if there were to be warrants to approve every council meeting? There
will be warrants to approve each meeting. All approved, motion passed.Old

Old Business: None.

Announcements and Correspondence: Mayor Anderson announced the WAM Winter Conference is to be the 26, 27, and 28 of February in Cheyenne, WY. Councilor Reed is considering attending. The Sheriff’s office handed out sheets regarding a community outreach meeting the office will hold Tuesday, the 11 th from 6:30 pm to 7:30 pm at the Ranchester Town Hall.

1. All Night Date: Councilor Reed made a motion to approve the all-night date of February 14, 2020 for the Crazy Woman and Mountain Inn Bar. Councilor Walters-Clark 2nd, all approved, motion passed. 1a. Notice to Chuck Vine: Councilor Walters-Clark made a motion to have Dayton Town Attorney, Brendon Kerns service notice to Chuck Vine of Broadway & 3rd, for violation of Ordinance 8.04 - Nuisance Property. Councilor Wagner 2nd. There was much discussion. Councilor Reed is not in favor of going so far as to place a lien against the property. Councilor Wagner noted, if this is started, then other properties should be looked at for violations. Councilor Walters-Clark stated that there is long history, as far back as 2015, of the town attempting to get Chuck Vine to clean up his property. Mr Vine has ignored letters to take care of the matter. Councilor Cotton has a problem with the town going after personal property, which should be the last resort, and he said other properties should be looked at also. Councilor Walters-Clark asked for clarification of the motion on the table: Mayor Anderson said the motion was to serve notice on Chuck Vine for ordinance violation and the penalty allowance of a fine of up to $750.00 if convicted. Councilor Reed made a motion to proceed, Councilor Walters-Clark 2nd. Councilor Cotton and Mayor Norm Anderson opposed. Motion passed by majority.

2. The SanTec proposal was removed from discussion.

3.TRVCC Roof Replacement Bids: TRVCC Director Erin Kilbride presented the bids received for the TRVCC roof replacement, FOSS & ARETE. Foss’s bid was lower, while the ARETE bid included a new roof over the weight room, which was just replaced in 2003, so unneeded at this time. FOSS was also the architect for the last replacement. Councilor Cotton made a motion to accept the bid from FOSS, Councilor Wagner 2nd. All approved, motion passed. Director Kilbride also gave a brief report of the Pathway Project. There will be a meeting in mid-March with WYDOT to pick a consultant and a grant feasibility study. 3a. Business in R-1 Zones: Discussion was moved to another meeting.However, Councilor Walters-Clark moved to serve notice of ordinance violation, 17.12.080 to Amber Gaona. Councilor Reed 2nd. Mayor Norm Anderson and Councilor Cotton opposed. Motion carried by majority.

4. Council Members 2020 Positions: Mayor Norm Anderson, made the following appointments: Councilor Clifford Reed to Council President, Councilor Ward Cotton to the Fire Department and Councilor Laurie Walters-Clark and Councilor Wagner to the Natural Gas Board. Councilor Cotton made the motion to approve the new appointments, Council Reed 2nd. All approved, motion passed.

5. Dayton Days Updates: Sandy Perkins gave a detailed report of the Dayton Days Committee’s work so far. The committee would like to appoint Mr. John Pilch, as Grand Marshall. A letter will be sent to Mr. Pilch for his acceptance. Other reports: to use the dog park for extra parking. There will be no charge for vendors; to encourage participation. They will be extending the festivities into Sunday, and there can be more than one beer wagon at the park. In the past the high school FCCLA club has helped with clean up. In the past the Town of Dayton has provided a free hamburger/hot day feed for Sunday. Sandy approached the board with the proposal that the town might be willing to do that again this year. No action was taken on that proposal. There will be several games, such as corn hole, and the committee would like to have a band, and the beer trucks also on Sunday. She approached the town with the possibility of having town employees help with clean-up. Mayor Anderson was not sure that would be possible, with the short staff. Councilor Wagner had a question about the overtime for the employees also. There was talk about the catering permits, discussion was that they could be approved the month before and that would be enough time.

6. Hiring Staff Updates: Councilor Cotton has been looking at the submitted applications, and will bring them by so the other Councilors can look at them. A temp will be coming in for a month or 6 weeks to help out.

7. Appoint Council Members to Signature Cards: Mayor Norm Anderson, Councilors, Clifford Reed, Laurie Walters-Clark and Dennis Wagner will be added to the Cowboy State Bank, First Interstate Bank and First Federal Bank & Trust signature cards.

8. At the November 20, 2019 council meeting, the CivicLive one-way notification system was approved, however the costs for the service was incorrect. It was reported that the cost would be $1400.00 a year, including initial set-up and a one-year contract. Councilor Walters-Clark reported the correct expense is $1450.00 for the 5-year contract and $2750.00 for the one-year contract. Councilor Walters-Clark made a motion to amend the November 20, 2019 motion to correct the expense for the one-year contract. Councilor Cotton 2nd. There was discussion again about the functions of the system. Councilor Reed stressed again that if less than half of the town residents sign up, it is a 1 year and done deal. All approved, motion passed.

9. Future Agenda Items: Councilor Reed talked about the Cap Tax. He is usually not a tax guy and feels that the tax should always be used for things that are really needed. He would like to look into using Cap Tax Funds to pay for the natural gas pipeline.

10. Citizens Communiqué: A. Joey Sheeley reported the Planning Committee is down a person with the resignation of Gina Donner. The next meeting is February 11, 2020. 10b. Robin Ruff talked about snow removal and other matters. 10c. Mike Barrett spoke about getting cars off the street, so the snow plows can do a good job. Mayor Norm Anderson will send letters to offenders. 10d. Billie Kwallek voiced her concern about the possibility of the subdivision that would be developed behind Kelly Lane; that the lot size would be too small. Mrs. Kwallek would like to see the subdivision ordinances changed. Councilor Walters-Clark said the town council does have the authority to override the lot size and other restrictions.

On another note, Councilor Reed was gratified to see so many people helping with all the snow that fell. It was mentioned earlier during the reports section, what a good job the town employees did talking care of all the snow. Thanks.

There being no further business before the council, meeting adjourned at 7:48 p.m..

 

                                                                ____________________________________
Mayor

ATTEST:

_________________________
Janet Winfrey, Assistant Clerk

Town of Dayton
Special Meeting
January 27, 2020

____________________________________________________________

A public meeting was held on January 27, 2020 in the Lucille Alley Room at the Dayton Town Hall to review the Home Occupations, ie Businesses. The meeting was called to order at 7:00 p.m.

Members present: Mayor Norm Anderson, Councilors Wagner, Reed, Walters-Clark and Cotton.

Members absent: None.

Also Present: Sheridan County Commissioner Mike Nickle, Sheriff Allen Thompson and Town of Dayton Attorney Brendon Kerns and Attorneys from Crowley Fleck. Other attendees are listed on the attached sign-in sheet, made a part of these minutes by this mention.

A discussion was held between the Dayton Town Council and Crowley Fleck, Attorneys for Amber Gaona & Debbie Groshart and Glenn & Joey Sheeley, concerning the Town of Dayton Ordinance #17.52.010, Home Occupations Requirements.

Attorneys for Gaona and Groshart spoke on their behalf and addressed Regulations A through F of the requirements in detail and how their clients had met all the requirements.

Mr. Sheeley spoke for himself and the allowances of a property located in an area Zoned R-1 versus allowances in an area Zoned B-1. Home business is in a R-1 Zoned area.

There was much discussion between citizens of the town, the lawyers and council.

There was no action taken at this meeting. Councilor Reed made a motion to adjourn, Councilor Cotton 2nd . All approved, motion passed

The meeting was adjourned at 8:35 p.m..

 

                                                                ____________________________________
Mayor

ATTEST:

_________________________
Janet Winfrey, Assistant Clerk

Town of Dayton
Council Meeting
January 15, 2020

____________________________________________________________

The secondary meeting of the Dayton Town Council was called to order by Mayor Norm Anderson at 7:00 p.m. at the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors, Walters-Clark, Cotton and Wagner.

Also Present: County Commissioner Mike Nickel, Representative Cyrus Western, Assistant Clerk Janet Winfrey and Town Attorney Brendon Kerns. See attached sheet for those who signed in.

The agenda for the meeting was approved on motion by Councilor Wagner, 2 nd by Councilor Walters-
Clark. Councilor Walter-Clark requested recess to Executive Session after the regular meeting for
office staffing concerns. Other additions include approve an appointment to the Juvenile Justice
Board and amending the Cowboy State Bank signature card. All approved, motion passed.

On motion by Councilor Walter-Clark, 2nd by Councilor Wagner, Mr. Warren Mische was appointed to
the Juvenile Justice Board for a three-year term. All approved, motion passed.

On motion by Councilor Walters-Clark, 2 nd by Councilor Reed, it was moved to amend the Cowboy
State Bank signature card, all approved, motion passed.

The January 6 th , 2020 council minutes were approved by motion of Councilor Wagner, 2 nd by
Councilor Cotton. The minutes were amended by motion from Councilor Walters-Clark to include the
approval of council for Erin Kilbride to obtain architects bids for replacement of the TRVCC gym roof.
The minutes were approved as amended on motion by Councilor Reed and 2nd by Councilor Cotton.

Cody Wyatt of WWC gave an update report on the status of the natural gas pipeline costs and
funding. He reported that although the USDA had not issued a written approval for the increased
costs, they had given verbal approval to move forward. MDU is still working on their end.

Councilor Cotton made a motion to approve warrants, 2 nd by Councilor Walters-Clark. After short
discussion, all approved, motion passed.

Announcements and Correspondence: Mayor Anderson announced that a wolf had been sighted in
the Amsden Hills area.

Old Business: None.

1. Notification system: Councilor Walters-Clark requested this item be moved to the February 3, 2020 meeting.

2. Annexation Procedures: The annexation procedures, as proposed by Councilor Walters-Clark, were discussed. Councilor Walters-Clark had spoken with former Town Clerk, Linda Lofgren, who stressed including the county in the process. There was discussion on how to frame the annexation procedures: as a resolution or an ordinance? Councilor Walters-Clark made a motion to adopt the annexation procedures, post Town Attorney Kerns review. Councilor Cotton seconded. All approved, motion passed.

3. Verizon Franchise Monies Disbursement: Mayor Anderson stated he was on the council when the Verizon franchise was entered into and the council, at that time, decided to have the treasurer determine where the monies were needed and deposit accordingly. Councilor Wagner questioned that maybe it should go to savings? Councilor Cotton asked whether it should be ear-marked for a specific account? If so, it would need to be reviewed and allocated every budget session. Councilor Walters-Clark noted that the monies would cover the cost of the notification system. Councilor Cotton asked if the monies could be earmarked for “Social Services”? Councilor Walters-Clark made a motion that, beginning the next fiscal year, July1, 2020, the Verizon Franchise monies go into the savings account. Councilor Cotton seconded. Mayor Anderson opposed, motion passed by majority.

4. Town Projects Updates: Mayor Norm Anderson reported that EnTech and the AML funding is ready for the Lagoon Project; just waiting for Spring, along with Kleiber Drive Street Project.

5. Citizens Communiqué: Chris Bernard approached the council with a formal complaint about the Vine property violations of Ordinances #8.12 and #8.04. Council will talk with Town Attorney Kerns on how to proceed. In light of the absence of a treasurer, it was reported that Ranchester Town Clerk/Treasurer, Barb Kepley would help with the next payroll. Weegie Sheeley spoke of concerns with having qualified people in the office to help with phone answering, etc. He was also concerned with the liquor license(s) timelines.

6. Council Requests for future agenda items: Councilor Walters-Clark – the notification system. Councilor Wagner would like an update on zoning ordinances. Councilor Cotton and Walters-Clark will be meeting with Town Attorney Brendon Kerns on zoning ordinances and report back.

With no further business to come before the Council, the council recessed to executive session.

 

                                                                ____________________________________
Mayor

ATTEST:

_________________________
Assistant Clerk

Town of Dayton
Council Meeting
January 6, 2020

____________________________________________________________

The regular meeting of the Dayton Town Council was called to order at 7:00 p.m.
in the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Walters-Clark, Wagner, Reed and Cotton.

Present: Attorney Brendon Kerns, Sheridan County Sheriff Deputy, Clerk-Treasurer Vicki Cotton, Wyoming Representative Cyrus Western, and Mike Nickel. See the attached list of other attendees.

Councilor Cotton moved to approve the agenda. Councilor Wagner seconded the motion. There were
no additions or deletions. All approved, motion passed.

Councilor Cotton moved to approve the December 3, 2019 minutes with Councilor Reed seconding.
During discussion Councilor Wagner amended the minutes to strike the words “Public Works Director”
and replace them with “Director of Water/Waste Water”. The minutes were approved as amended.

The Utility Clerk report was acknowledged. A copy of this report is attached and made a part of these
minutes by this reference. There was discussion of sending shut-off notices to delinquent customers.
The Fire Department/Rescue Incident Report is attached and made a part of these minutes by this
reference. Cody Wyatt of WWC Engineering gave a verbal report of the TRVJPB. He reported that the
USDA funding of the million-dollar overbudget bid, was not a problem. MDU is revising their numbers
and will be providing updates. The next JPB meeting is January 23, 2020.

Councilor Reed made a motion to approve warrants in the amount of $57,859.43, with Councilor
Wagner seconding. There was short discussion of some of the warrants. All approved, motion passed.

Old Business: None.

Announcements: None.

Agenda Items:
1. Erin Kilbride of TRVCC gave a history of the gym roof at the Dayton facility. It is a budgeted
item, and desperately needs to be replaced this year. She was given the go-ahead to obtain bids for
the project. The last statement was amended by motion of Councilor Walters-Clark to approve Erin
Kilbride to obtain bids for the replacement of the TRVCC roof. Second by Councilor Cotton. All
approved, motion passed. Mayor Anderson will get her the information he has from the architect who
assisted before. Erin also talked about snow removal. She was assured the facility was on the priority
list for snow removal. She also reported that the center had propane expenses of $13,400.00, and
there had been $20,000.00, spent on repairs and maintenance.

2. Councilor Walters-Clark made a motion to appoint Wayne Fahsholtz to the planning
committee; Councilor Cotton seconded. All approved, motion passed.

3. Councilor Wagner made a motion to appoint Rick Bilodeau as Fire Chief. Councilor Walters-
Clark seconded. After discussion, all approved, motion passed.

4. Gary Hinz gave a very informative report on SCADA, a computer-controlled water system, at
the water plant. The computer is working really good considering its age: however, it is no longer
supportable. Mr. Hinz spoke of the need for a succession plan for updating and to have other people
trained to run the system. Lorren Lane is training at this time. Mr Hinz thinks that a budget of around
25,000.00 will enable him, with Tom Redle’s help, to update the system. The Town thanks Mr. Hinz for
all his volunteer hours to keep the system up and running so well.

5. There was much discussion about the new SanTec contract. SanTec is an independent
business that would run the water plant. No action was taken. It was agreed to have a work study on
January 29, 2020 at 7 pm, at the Town Hall, and then place it on the February 3, 2020 agenda.

6. Attorney Brendan Kerns went over the salient points of the contract with Tracy Kepley, as
the back-up water plant operator. In order to be in compliance, there has to be a back-up operator in
place. Councilor Cotton moved to accept the contract; with Councilor Reed seconding. After
discussion, all approved, motion passed.

7. The discussion of the health insurance proposals presented to the council was agreed to be
moved to the work study on January 29, 2020. Councilor Reed will be absent at the next meeting, and
all agreed that the issue was too involved to vote on without more study of the information.

8. C Reichert spoke – Rick Bilodeau good choice for fire chief; careful of outside water plant
companies—only use the well as last resort. Marshall Hood spoke—Lorren Lane qualified. Roger Ruff
spoke—better snow/ice removal needed. Robin Ruff spoke—let citizens know if individuals need to
clear their own snow. Discussion all citizens get involved with keeping snow/ice off sidewalks, etc.

9. Councilor Walters-Clark requests on next agenda: town project(s) updates, discussion of
the notification system; she needs to update the initial costs information, Klebba property and the
annexation process proposal.

There being no further issues for discussion, Councilor Walters-Clark moved to go into executive session to discuss legal and personnel matters. Councilor Reed seconded.
The Council meeting was adjourned at 8:33.

 

                                                                ____________________________________
Mayor

ATTEST:

_________________________
Assistant Clerk

Town of Dayton
December 3, 2019

____________________________________________________________

The regular meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Walters-Clark, Wagner and Cotton.

Members absent: Councilor Reed.

Present: Attorney Brendon Kerns, Sheridan County Sheriff Deputy, Clerk-Treasurer Vicki Cotton, Gina Donnor, Wyoming Representative Cyrus Western. See the attached list of other attendees.

Councilor Walters-Clark moved to approve the agenda. Councilor Wagner seconded the motion.
Councilor Wagner wanted to include a discussion of a Town of Dayton organizational chart. The motion was not amended to add this item, and the agenda was approved with no additions.

Councilor Cotton moved to approve the November 20, 2019 minutes with Councilor Walters-Clark
seconding. During discussion Councilor Walters-Clark amended the minutes to strike the sentence
“approximately 100 to 150 residents expressed an interest in using the system”. The minutes were
approved as amended.

The Utility Clerk report was acknowledged. A copy of this report is attached and made a part of these
minutes by this reference. Councilor Wagner spoke about a Town of Dayton organizational chart. He
believes that according to the chart, Lorren Lane should be allowed to be the Public Works Director.
During discussion, Councilor Wagner amended the minutes to strike the words, “Public Works
Director”, and replace them with “Director of Water/Waste Water.” He also mentioned the need to get water certifications for other employees up to date. Councilor Wagner reported on the TRVJPB for the natural gas line. He said that during a meeting with MDU, Peter Clark was told that MDU might want more money. At this time the USDA loan is around 6 million dollars. The next meeting for the Joint Powers Board is December 19, 2019 at 7:00 p.m.

There were no warrants to approve.

Old Business: None.

Announcements: None.

Councilor Wagner moved, and Councilor Walters-Clark seconded, to have a list of town projects and
status updates on TRV Community Center roof, Kleiber Drive and insurance for employees at the
December 18 th meeting. Councilor Cotton said a meeting for that date had not been set at this time.
Councilor Wagner made a motion to hold a second meeting on December 18, 2019 with Councilor
Walters-Clark seconding the motion. Discussion was held and a vote was called. Councilor Walters-
Clark and Councilor Wagner voted for the motion with Councilor Cotton and Mayor Anderson voting
against. The motion died for lack of a majority. There will be no meeting held on December 18.

A discussion was held about Eugenna Klebba’s property. Eugenna was represented by her daughter
Angela Klebba. At the April 17, 2019 meeting Eugenna asked for a variance to allow her to live in her
camper and have a port-a-potty while her house was being built. The variance was to end December
30, 2019. If the house was not built at that time Eugenna was to come back to the Council and ask for
an extension of the variance. Attorney Brendon Kerns told the Council there needed to be a written
request for a variance. Since there was no written request the variance application procedure needs to
be started over following the proper procedures. The Council did not require her to file a written
application at the April 17 meeting before granting the variance. No motions were made and no action
was taken at this time.

Councilor Walters-Clark gave the Council Members an annexation manual with procedures, time lines, etc. Councilor Walters-Clark wanted this to be an agenda item in January 2020 to be voted on.

The need to contract for water and waste water services was discussed. Eric Ness of Santec, a Water
and Waste Water Contract service was at the meeting to answer questions about his company and the
services they would provide to the Town of Dayton. No action taken but Councilor Cotton asked that
the contract from Santac be put on the January agenda.

There a discussion held about hiring additional office personnel. Clerk-Treasurer Cotton said that a plan was in place with Assistant Clerk Janet Winfrey and they would like a couple of months to see how the plan was working before hiring additional help.

(December 3, 2019)
-4213-

Citizen Communiqué: There was much discussion heard from the attending citizens on various topics.

Council Comments: Councilor Walters-Clark asked to revisit the “Notification System” proposal at the January meeting. Councilor Wagner would like to discuss the monies collected from the Verizon Franchise fees.

At 8:04 p.m., on motion by Councilor Cotton and with a second by Councilor Walters-Clark, the regular council meeting was adjourned to Executive session to discuss personnel.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton, Clerk/Treasurer

Town of Dayton
November 20, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order by Council President Wagner at 7:00 p.m. in the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members present: Councilors Reed, Walters-Clark, Wagner and Cotton.

Members absent: Mayor Anderson.

Also attending: Linda and Eric Lofgren, Jean Anderson, Rich and Billie Kwallek, Mathew Schaffer, Weegie and Joey Sheeley, Superintendent of Streets and Maintenance Andy Van Horn, Torren and Callie True, Kathy Reynolds, Craig Reichert, Allayana Darrow, Matt Miller, Lorren Lane, Roger and Robin Ruff, Tori Gray, Brandi Miller, Judy Jennings, Sheridan County Sheriff Allen Thompson, Brad and Wanda Johnston, Town Attorney Brendon Kerns.

The agenda was approved with the following additions as requested by Councilor Walters-Clark:
1B-Discuss and act on notification system as discussed in the November 12, 2019 work study.
2B-Discuss and act on building permit process.
3B-Discuss and act on hiring process.
On motion by Councilor Walters-Clark and 2nd by Councilor Wagner. Motion passed, all in favor.

The minutes of the November 4, 2019 were approved on motion by Councilor Walters-Clark and 2 nd by Councilor Cotton. Motion passed, all in favor.

The warrants in the amount of $40,166.98 were approved on motion by Councilor Reed and 2 nd by Councilor Walters-Clark. Motion passed, all in favor.

Reports: The Clerk report was reviewed. A copy of this report is attached and made a part of these minutes by this reference. Building Permits were reviewed. Councilor Wagner had questions about the plot plan on the building application for a permit. The Fire Department report was reviewed. Councilor Wagner gave a report on the Tongue River Valley Joint Powers Board. Bids were received and reviewed for the natural gas line project. DRM, Inc bid $4,894,304.44, Mountain View Building, Inc bid $6,999,800.00 and Canyon Pipeline put in a bid for $10,836,641.76.

Announcements and Correspondence: None.

Old Business: None.

The Council discussed changing the first meeting of December 2019 from December 2 nd to
December 3 rd to allow Council members to attend the annual Rotary Senior Citizens Christmas
Dinner. On motion by Councilor Walters-Clark and 2 nd by Councilor Cotton, the motion to
change the meeting date passed, all members in favor.

The Council held a discussion on the town dumpsters located at the upper shop by TRVCC.
Councilor Wagner is concerned about the number of people who aren’t signed up for services
dumping garbage in the dumpsters. A privacy fence had been budgeted for the 2019-2020 fiscal
year. Superintendent of Streets and Maintenance Andy Van Horn believes a fence would be
good idea. There also needs to be signage for theft of services posted at the dumpster site.
Councilor Reed wanted to fence the area prior to a discussion of disbanding the dumpsters. On
motion by Councilor Cotton and 2 nd by Councilor Reed, the motion was passed, all members in
favor to proceed with the privacy fence.

On motion by Councilor Cotton and 2 nd by Councilor Reed it was approved to allow citizens to
drip a small stream of water to prevent freeze ups. Citizens can call the Town Hall to get on the
list. All were in favor.

The Council discussed item 1B the one-way notification system. On November 12 th , the Council
held a work study and reviewed 4 notification systems and found one to meet the needs of the
Town of Dayton. On motion by Councilor Walters-Clark the Town of Dayton amend the 2019-
2020 budget to include funding for implementation of CIVICLIVE beginning mid-January 2020.
The value of the system will be reviewed by Council in April 2020 to determine if it will be
funded for 2020-2021. The Council asked what the cost would be and that such amount needed
to be included in the motion.

(4212)

Councilor Walters-Clark explained to the audience what the Council hoped to accomplish with
this system. It would be a one-way message system that would be sent to citizens by email, text
or phone. It would be used to notify citizens of important events such as flooding issues, water
leaks in neighborhoods, wildfire notifications and other emergencies. Councilor Reed asked
former Clerk Linda Lofgren, who was at the meeting assisting Assistant Clerk Winfrey with the
meeting, how many houses were in town? The answer was approximately 350 resident homes
within Town Limits. Councilor Reed stated he would not be in favor of purchasing the system if
only 100 to 150 to sign up. He would only be in favor if at least 225 people signed up.
Councilor Reed stated that the public could be notified by a newsletter, town website, possibly a
post-card, signs posted around town, on the message board on Main Street, the post office and at
the town hall. After the discussion, Councilor Walters-Clark amended her motion to read as
follows: The Town of Dayton will amend the 2019-2020 budget to include funding for
implementation of CIVICLIVE beginning mid-January 2020. The value of the system will be
reviewed by Council in April 2020 to determine if it will be funded for 2020-2021. The funding
determination will be for 225 or more residents using the system. The Cost is $1,400.00 for the
initial set-up and one-year contract. The cost after the first year is $1050.00 per year. Councilor
Wagner 2 nd the motion. All were in favor, motion passed.

Item 2B was to discuss and act on the issue of building permit approval. Councilor Walters-
Clark made a motion that as allowed by Town of Dayton ordinance, all building permits shall be
reviewed by the planning committee prior to Mayor’s approval. The review should result in
written recommendation with rationale which shall be made available for council and public
review. Upon passage, this motion would be effective immediately. Councilor Walters-Clark
further added that the motion be memorialized by Resolution to be drafted by the Town attorney
to provide clear, written direction for the future.

Councilor Wagner 2 nd the motion. Prior to the vote Councilor Reed made a motion for this
subject to be tabled until the planning committee could be consulted about adding this additional
work to their committee. Councilor Cotton 2 nd the motion to table the subject. Councilors Reed
and Cotton voted to table the motion and Councilors Walters-Clark and Wagner voted against
tabling the motion. The motion failed for lack of a majority.

The Council asked that the motion be restated with the date of December 15, 2019 to be the
effective date of change instead of effective immediately.

At this time, the Council voted on the original motion as stated above in the paragraph starting
with “Item 2B”. Councilors Wagner and Walters-Clark voted in favor of the original motion.
Councilors Cotton and Reed voted against. The original motion failed for a lack of a majority.

Councilor Walters-Clark then made the following motion, that as allowed by Town of Dayton
ordinance, all building permits be reviewed by the planning committee prior to the Mayor’s
approval. The review should result in written recommendation with rationale which shall be
made available for council and public review. Upon passage, this motion shall be effective
December 15, 2019. Councilor Walters-Clark further added that the motion be memorialized by
Resolution to be drafted by the Town attorney to provide clear, written direction for the future.
The motion was seconded by Councilor Cotton. The motion passed with Councilors Walters-
Clark, Wagner and Cotton voting for and Councilor Reed voting against.

Item 3B, hiring of personnel was discussed. Councilor Walters-Clark made a motion that an
interview committee of the Mayor and one council member be created to review all
advertisements and applications for jobs with the Town of Dayton. Their recommendations
would go back to the town council to be discussed in Executive Session prior to filling any
position. Councilor Walters-Clark further added that the motion be memorialized by Resolution
to be drafted by the town attorney to provide clear, written direction for the future. Councilor
Cotton asked for clarification from Town Attorney Kerns on the powers of the council related to
hiring. The discussion was: the council can recommend applicants; however, the mayor is
responsible for hiring. The council can, during a budget session, withhold funding for a position,
if they wish. Councilor Wagner 2 nd the motion. The motion passed, all in favor.

The Council heard from Weegie and Joey Sheeley who live at 134 West 2 nd. They addressed the
Council about the letter they had sent to the Council asking to be heard at a board of adjustment
hearing to protest a building permit for an accessory building being built by Deb and Mark
Groshart who live at 212 West 2 nd Avenue. A copy of the letter is included with these minutes.
Town Attorney Brendon Kerns addressed their concerns and gave a complete history of the
building permit to the council and how he had addressed their letter.

Several citizens spoke at length to the council. Town employee Lorren Lane addressed the
Council with his complaints of hiring of personnel over him. Wanda Johnston spoke at length
with her various concerns about the Town of Dayton government. Torren True spoke to the
council about the variance to live in a mobile home given to Eugenna Klebba whose property is
at 220 W. 4 th Ave. He asked for this issue to be brought up for discussion at the next council
meeting on December 3, 2019.

Councilor Walters-Clark asked that the annexation of properties be discussed at the next meeting
on December 3, 2019.

With no further business to come before the Council the meeting was adjourned on motion by
Councilor Walters-Clark and 2 nd by Councilor Cotton at 8:33 p.m.

 

                                                                ____________________________________
Council President Wagner

ATTEST:

_________________________
Assistant Clerk Winfrey

Town of Dayton
November 4, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Reed, Walters-Clark, Wagner, and Cotton.

Members absent: None.

Others present: Attorney Brendon Kerns, Cyrus Western, Asst Clerk Janet Winfrey, Lorren Lane. See attached list for other attendees.

The agenda for the meeting was approved on motion by Councilor Walters-Clark and seconded by Councilor Wagner.

The minutes of the October 16, 2019 meeting were approved on motion by Councilor Reed and seconded by Councilor Cotton.

Reports: The Clerk report was reviewed. A copy of this report is attached and made a part of these minutes by this reference. Building Permits were reviewed. Councilor Wagner had questions about the plot plan on the building application for a permit. The Fire Department report was reviewed. Councilor Wagner gave a report on the Tongue River Valley Joint Powers Board. Bids were received and reviewed for the natural gas line project. DRM, Inc bid $4,894,304.44, Mountain View Building, Inc bid $6,999,800.00 and Canyon Pipeline put in a bid for $10,836,641.76.

Approve Warrants: Councilor Cotton moved to approve the warrants and Councilor Reed seconded. A copy of the bills are attached and made a part of these minutes by this reference.

Old Business: None.

Announcements and Correspondence: None.

On motion by Councilor Cotton and seconded by Councilor Wagner, the third reading of Ordinance #413 pertaining to the use of compression brakes in the Dayton town limits was approved.

The Director of Public Works job description presented by Councilor Walters-Clark was discussed. Councilor Walters-Clark moved to accept the job description with the addition that applicant must be able to obtain a level 2 license for water and waste water. Councilor Wagner seconded and the motion passed.

The Dayton garbage dumpsters located at the upper shop were discussed. No decision was made at this time.


Jodee Pring from the Wyoming Water Development Office requested a letter of support for a contract extension of the current wildfire hazard mitigation study to include the Tongue River drainage system. Councilor Walters- Clark moved to send a letter of support and Councilor Cotton seconded. The motion passed and a letter will be sent.

Citizen Communiqué: Robin Ruff said the first planning meeting for Dayton Days 2020 went well and had about 22 attendees. She told the Council that Sandy Perkins has some great ideas. Lorren Lane told the Council the lagoon was not going to meet DEQ standards by April of 2020. He wrote a third quarter update letter to Kevin Campbell from DEQ giving an update on the progress of the lagoon improvement.

Council requests for future agenda items: Councilor Cotton requested a discussion for the dumpsters at the upper shop.

With no further business to come before the Council, the meeting was adjourned at 7:58 p.m.
Councilor Reed then moved that the Council meeting be adjourned to executive session to discuss litigation.

Councilor Cotton seconded. The Council then went into executive session.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton Clerk/Treasurer

 
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