Town of Dayton, Wyoming
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Town of Dayton
Decemeber 3, 2019

____________________________________________________________

The regular meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Walters-Clark, Wagner and Cotton.

Members absent: Councilor Reed.

Present: Attorney Brendon Kerns, Sheridan County Sheriff Deputy, Clerk-Treasurer Vicki Cotton, Gina Donnor, Wyoming Representative Cyrus Western. See the attached list of other attendees.

Councilor Walters-Clark moved to approve the agenda. Councilor Wagner seconded the motion.
Councilor Wagner wanted to include a discussion of a Town of Dayton organizational chart. The motion was not amended to add this item, and the agenda was approved with no additions.

Councilor Cotton moved to approve the November 20, 2019 minutes with Councilor Walters-Clark
seconding. During discussion Councilor Walters-Clark amended the minutes to strike the sentence
“approximately 100 to 150 residents expressed an interest in using the system”. The minutes were
approved as amended.

The Utility Clerk report was acknowledged. A copy of this report is attached and made a part of these
minutes by this reference. Councilor Wagner spoke about a Town of Dayton organizational chart. He
believes that according to the chart, Lorren Lane should be allowed to be the Public Works Director.
During discussion, Councilor Wagner amended the minutes to strike the words, “Public Works
Director”, and replace them with “Director of Water/Waste Water.” He also mentioned the need to get water certifications for other employees up to date. Councilor Wagner reported on the TRVJPB for the natural gas line. He said that during a meeting with MDU, Peter Clark was told that MDU might want more money. At this time the USDA loan is around 6 million dollars. The next meeting for the Joint Powers Board is December 19, 2019 at 7:00 p.m.

There were no warrants to approve.

Old Business: None.

Announcements: None.

Councilor Wagner moved, and Councilor Walters-Clark seconded, to have a list of town projects and
status updates on TRV Community Center roof, Kleiber Drive and insurance for employees at the
December 18 th meeting. Councilor Cotton said a meeting for that date had not been set at this time.
Councilor Wagner made a motion to hold a second meeting on December 18, 2019 with Councilor
Walters-Clark seconding the motion. Discussion was held and a vote was called. Councilor Walters-
Clark and Councilor Wagner voted for the motion with Councilor Cotton and Mayor Anderson voting
against. The motion died for lack of a majority. There will be no meeting held on December 18.

A discussion was held about Eugenna Klebba’s property. Eugenna was represented by her daughter
Angela Klebba. At the April 17, 2019 meeting Eugenna asked for a variance to allow her to live in her
camper and have a port-a-potty while her house was being built. The variance was to end December
30, 2019. If the house was not built at that time Eugenna was to come back to the Council and ask for
an extension of the variance. Attorney Brendon Kerns told the Council there needed to be a written
request for a variance. Since there was no written request the variance application procedure needs to
be started over following the proper procedures. The Council did not require her to file a written
application at the April 17 meeting before granting the variance. No motions were made and no action
was taken at this time.

Councilor Walters-Clark gave the Council Members an annexation manual with procedures, time lines, etc. Councilor Walters-Clark wanted this to be an agenda item in January 2020 to be voted on.

The need to contract for water and waste water services was discussed. Eric Ness of Santec, a Water
and Waste Water Contract service was at the meeting to answer questions about his company and the
services they would provide to the Town of Dayton. No action taken but Councilor Cotton asked that
the contract from Santac be put on the January agenda.

There a discussion held about hiring additional office personnel. Clerk-Treasurer Cotton said that a plan was in place with Assistant Clerk Janet Winfrey and they would like a couple of months to see how the plan was working before hiring additional help.

(December 3, 2019)
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Citizen Communiqué: There was much discussion heard from the attending citizens on various topics.

Council Comments: Councilor Walters-Clark asked to revisit the “Notification System” proposal at the January meeting. Councilor Wagner would like to discuss the monies collected from the Verizon Franchise fees.

At 8:04 p.m., on motion by Councilor Cotton and with a second by Councilor Walters-Clark, the regular council meeting was adjourned to Executive session to discuss personnel.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton, Clerk/Treasurer

Town of Dayton
November 20, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order by Council President Wagner at 7:00 p.m. in the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members present: Councilors Reed, Walters-Clark, Wagner and Cotton.

Members absent: Mayor Anderson.

Also attending: Linda and Eric Lofgren, Jean Anderson, Rich and Billie Kwallek, Mathew Schaffer, Weegie and Joey Sheeley, Superintendent of Streets and Maintenance Andy Van Horn, Torren and Callie True, Kathy Reynolds, Craig Reichert, Allayana Darrow, Matt Miller, Lorren Lane, Roger and Robin Ruff, Tori Gray, Brandi Miller, Judy Jennings, Sheridan County Sheriff Allen Thompson, Brad and Wanda Johnston, Town Attorney Brendon Kerns.

The agenda was approved with the following additions as requested by Councilor Walters-Clark:
1B-Discuss and act on notification system as discussed in the November 12, 2019 work study.
2B-Discuss and act on building permit process.
3B-Discuss and act on hiring process.
On motion by Councilor Walters-Clark and 2nd by Councilor Wagner. Motion passed, all in favor.

The minutes of the November 4, 2019 were approved on motion by Councilor Walters-Clark and 2 nd by Councilor Cotton. Motion passed, all in favor.

The warrants in the amount of $40,166.98 were approved on motion by Councilor Reed and 2 nd by Councilor Walters-Clark. Motion passed, all in favor.

Reports: The Clerk report was reviewed. A copy of this report is attached and made a part of these minutes by this reference. Building Permits were reviewed. Councilor Wagner had questions about the plot plan on the building application for a permit. The Fire Department report was reviewed. Councilor Wagner gave a report on the Tongue River Valley Joint Powers Board. Bids were received and reviewed for the natural gas line project. DRM, Inc bid $4,894,304.44, Mountain View Building, Inc bid $6,999,800.00 and Canyon Pipeline put in a bid for $10,836,641.76.

Announcements and Correspondence: None.

Old Business: None.

The Council discussed changing the first meeting of December 2019 from December 2 nd to
December 3 rd to allow Council members to attend the annual Rotary Senior Citizens Christmas
Dinner. On motion by Councilor Walters-Clark and 2 nd by Councilor Cotton, the motion to
change the meeting date passed, all members in favor.

The Council held a discussion on the town dumpsters located at the upper shop by TRVCC.
Councilor Wagner is concerned about the number of people who aren’t signed up for services
dumping garbage in the dumpsters. A privacy fence had been budgeted for the 2019-2020 fiscal
year. Superintendent of Streets and Maintenance Andy Van Horn believes a fence would be
good idea. There also needs to be signage for theft of services posted at the dumpster site.
Councilor Reed wanted to fence the area prior to a discussion of disbanding the dumpsters. On
motion by Councilor Cotton and 2 nd by Councilor Reed, the motion was passed, all members in
favor to proceed with the privacy fence.

On motion by Councilor Cotton and 2 nd by Councilor Reed it was approved to allow citizens to
drip a small stream of water to prevent freeze ups. Citizens can call the Town Hall to get on the
list. All were in favor.

The Council discussed item 1B the one-way notification system. On November 12 th , the Council
held a work study and reviewed 4 notification systems and found one to meet the needs of the
Town of Dayton. On motion by Councilor Walters-Clark the Town of Dayton amend the 2019-
2020 budget to include funding for implementation of CIVICLIVE beginning mid-January 2020.
The value of the system will be reviewed by Council in April 2020 to determine if it will be
funded for 2020-2021. The Council asked what the cost would be and that such amount needed
to be included in the motion.

(4212)

Councilor Walters-Clark explained to the audience what the Council hoped to accomplish with
this system. It would be a one-way message system that would be sent to citizens by email, text
or phone. It would be used to notify citizens of important events such as flooding issues, water
leaks in neighborhoods, wildfire notifications and other emergencies. Councilor Reed asked
former Clerk Linda Lofgren, who was at the meeting assisting Assistant Clerk Winfrey with the
meeting, how many houses were in town? The answer was approximately 350 resident homes
within Town Limits. Councilor Reed stated he would not be in favor of purchasing the system if
only 100 to 150 to sign up. He would only be in favor if at least 225 people signed up.
Councilor Reed stated that the public could be notified by a newsletter, town website, possibly a
post-card, signs posted around town, on the message board on Main Street, the post office and at
the town hall. After the discussion, Councilor Walters-Clark amended her motion to read as
follows: The Town of Dayton will amend the 2019-2020 budget to include funding for
implementation of CIVICLIVE beginning mid-January 2020. The value of the system will be
reviewed by Council in April 2020 to determine if it will be funded for 2020-2021. The funding
determination will be for 225 or more residents using the system. The Cost is $1,400.00 for the
initial set-up and one-year contract. The cost after the first year is $1050.00 per year. Councilor
Wagner 2 nd the motion. All were in favor, motion passed.

Item 2B was to discuss and act on the issue of building permit approval. Councilor Walters-
Clark made a motion that as allowed by Town of Dayton ordinance, all building permits shall be
reviewed by the planning committee prior to Mayor’s approval. The review should result in
written recommendation with rationale which shall be made available for council and public
review. Upon passage, this motion would be effective immediately. Councilor Walters-Clark
further added that the motion be memorialized by Resolution to be drafted by the Town attorney
to provide clear, written direction for the future.

Councilor Wagner 2 nd the motion. Prior to the vote Councilor Reed made a motion for this
subject to be tabled until the planning committee could be consulted about adding this additional
work to their committee. Councilor Cotton 2 nd the motion to table the subject. Councilors Reed
and Cotton voted to table the motion and Councilors Walters-Clark and Wagner voted against
tabling the motion. The motion failed for lack of a majority.

The Council asked that the motion be restated with the date of December 15, 2019 to be the
effective date of change instead of effective immediately.

At this time, the Council voted on the original motion as stated above in the paragraph starting
with “Item 2B”. Councilors Wagner and Walters-Clark voted in favor of the original motion.
Councilors Cotton and Reed voted against. The original motion failed for a lack of a majority.

Councilor Walters-Clark then made the following motion, that as allowed by Town of Dayton
ordinance, all building permits be reviewed by the planning committee prior to the Mayor’s
approval. The review should result in written recommendation with rationale which shall be
made available for council and public review. Upon passage, this motion shall be effective
December 15, 2019. Councilor Walters-Clark further added that the motion be memorialized by
Resolution to be drafted by the Town attorney to provide clear, written direction for the future.
The motion was seconded by Councilor Cotton. The motion passed with Councilors Walters-
Clark, Wagner and Cotton voting for and Councilor Reed voting against.

Item 3B, hiring of personnel was discussed. Councilor Walters-Clark made a motion that an
interview committee of the Mayor and one council member be created to review all
advertisements and applications for jobs with the Town of Dayton. Their recommendations
would go back to the town council to be discussed in Executive Session prior to filling any
position. Councilor Walters-Clark further added that the motion be memorialized by Resolution
to be drafted by the town attorney to provide clear, written direction for the future. Councilor
Cotton asked for clarification from Town Attorney Kerns on the powers of the council related to
hiring. The discussion was: the council can recommend applicants; however, the mayor is
responsible for hiring. The council can, during a budget session, withhold funding for a position,
if they wish. Councilor Wagner 2 nd the motion. The motion passed, all in favor.

The Council heard from Weegie and Joey Sheeley who live at 134 West 2 nd. They addressed the
Council about the letter they had sent to the Council asking to be heard at a board of adjustment
hearing to protest a building permit for an accessory building being built by Deb and Mark
Groshart who live at 212 West 2 nd Avenue. A copy of the letter is included with these minutes.
Town Attorney Brendon Kerns addressed their concerns and gave a complete history of the
building permit to the council and how he had addressed their letter.

Several citizens spoke at length to the council. Town employee Lorren Lane addressed the
Council with his complaints of hiring of personnel over him. Wanda Johnston spoke at length
with her various concerns about the Town of Dayton government. Torren True spoke to the
council about the variance to live in a mobile home given to Eugenna Klebba whose property is
at 220 W. 4 th Ave. He asked for this issue to be brought up for discussion at the next council
meeting on December 3, 2019.

Councilor Walters-Clark asked that the annexation of properties be discussed at the next meeting
on December 3, 2019.

With no further business to come before the Council the meeting was adjourned on motion by
Councilor Walters-Clark and 2 nd by Councilor Cotton at 8:33 p.m.

 

                                                                ____________________________________
Council President Wagner

ATTEST:

_________________________
Assistant Clerk Winfrey

Town of Dayton
November 4, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Reed, Walters-Clark, Wagner, and Cotton.

Members absent: None.

Others present: Attorney Brendon Kerns, Cyrus Western, Asst Clerk Janet Winfrey, Lorren Lane. See attached list for other attendees.

The agenda for the meeting was approved on motion by Councilor Walters-Clark and seconded by Councilor Wagner.

The minutes of the October 16, 2019 meeting were approved on motion by Councilor Reed and seconded by Councilor Cotton.

Reports: The Clerk report was reviewed. A copy of this report is attached and made a part of these minutes by this reference. Building Permits were reviewed. Councilor Wagner had questions about the plot plan on the building application for a permit. The Fire Department report was reviewed. Councilor Wagner gave a report on the Tongue River Valley Joint Powers Board. Bids were received and reviewed for the natural gas line project. DRM, Inc bid $4,894,304.44, Mountain View Building, Inc bid $6,999,800.00 and Canyon Pipeline put in a bid for $10,836,641.76.

Approve Warrants: Councilor Cotton moved to approve the warrants and Councilor Reed seconded. A copy of the bills are attached and made a part of these minutes by this reference.

Old Business: None.

Announcements and Correspondence: None.

On motion by Councilor Cotton and seconded by Councilor Wagner, the third reading of Ordinance #413 pertaining to the use of compression brakes in the Dayton town limits was approved.

The Director of Public Works job description presented by Councilor Walters-Clark was discussed. Councilor Walters-Clark moved to accept the job description with the addition that applicant must be able to obtain a level 2 license for water and waste water. Councilor Wagner seconded and the motion passed.

The Dayton garbage dumpsters located at the upper shop were discussed. No decision was made at this time.


Jodee Pring from the Wyoming Water Development Office requested a letter of support for a contract extension of the current wildfire hazard mitigation study to include the Tongue River drainage system. Councilor Walters- Clark moved to send a letter of support and Councilor Cotton seconded. The motion passed and a letter will be sent.

Citizen Communiqué: Robin Ruff said the first planning meeting for Dayton Days 2020 went well and had about 22 attendees. She told the Council that Sandy Perkins has some great ideas. Lorren Lane told the Council the lagoon was not going to meet DEQ standards by April of 2020. He wrote a third quarter update letter to Kevin Campbell from DEQ giving an update on the progress of the lagoon improvement.

Council requests for future agenda items: Councilor Cotton requested a discussion for the dumpsters at the upper shop.

With no further business to come before the Council, the meeting was adjourned at 7:58 p.m.
Councilor Reed then moved that the Council meeting be adjourned to executive session to discuss litigation.

Councilor Cotton seconded. The Council then went into executive session.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton Clerk/Treasurer

Town of Dayton
October 16, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Reed, Walters-Clark, Wagner and Cotton.

Members absent: None.

Also present: Chris and Susan Smith, Chris and Sheena Bernard, Rich and Billie Kwallek, Sheriff Allen Thompson, Weegie and Joey Sheeley, Donna Vineyard, Roger and Robin Ruff, Angela Klebba, Brian Paxiao, Lorren Lane, and Mike Nickel.

The agenda for the meeting was approved with the following additions: (3a) discuss building
permits and (3b) discuss a job description for a Director of Public Works. The motion to approve the agenda as amended was made by Councilor Cotton and seconded by Councilor Wagner.

The minutes for the October 7, 2019 meeting were approved on motion by Councilor Walters-
Clark with a second by Councilor Cotton.

The warrants were approved on motion by Councilor Walters-Clark and seconded by Councilor
Wagner.

Announcements and Correspondence: The Mayor mentioned there would be a walk through and tour of the Little Tongue with the Corp of Engineers. The Corp will do a study as to what should be done.

Old Business: None.

New Business: The second reading of Ordinance #413 Compression Brakes was held. Councilor Cotton moved to pass the ordinance and Councilor Reed seconded. The motion passed.

A discussion was held on repairing bridges on Second and Third Streets. Mayor Anderson
mentioned putting concrete in the bridges on those two streets after digging them out a little.
Councilor Reed said the bridge on Second Street is woefully inadequate. No motion was made
and no action taken at this time.

Chris Smith spoke to the Council about the Home Owners Association (HOA) for the Gold
Reef Subdivision. He would like the town to send a letter to all the homeowners in the Gold
Reef Subdivision asking for a vote to disband the HOA. Mr. Smith said the HOA will cover all
costs. Mike Nickel also addressed the Council on this matter. He stated the HOA just wanted
help from the town with the process. Councilor Cotton moved and Councilor Wagner seconded
for the town to support and help the HOA. Mayor Anderson and Councilor Reed recused
themselves from the vote as they both live in the Gold Reef Subdivision. Councilors Cotton,
Wagner and Walters-Clark voted to pass the motion.

Councilor Wagner moved that the Council review and approve all building permits. Councilor
Walters-Clark seconded the motion. A vote was taken. Councilors Walters-Clark, Wagner and
Reed voted for and Mayor Anderson and Councilor Cotton voted against. The motion passed.

Councilor Walters-Clark discussed the draft of a job description for a Director of Public Works
for the town of Dayton. She had put the description together using job descriptions from
various towns.

Citizen Communiqué: Weegie Sheeley mentioned the water restoration project. He told the Council that the river had been moved and was now on his property. Robin Ruff said the HUB (Senior Citizens) would be hosting the Annual Fall Festival on October 24 th at the Dayton Community Hall.

Council requests for future agenda items: Councilor Walters-Clark would like a discussion of the Director of Public Works job description put on the November 4 th , 2019 agenda.

With no further business to come before the Council, the meeting was adjourned at 7:35 p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton Clerk/Treasurer

Town of Dayton
October 7, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Dayton Town Hall.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Walters-Clark, Wagner, and Cotton.

Members absent: Councilor Reed.

Also present: Elaine Stevens, Rich and Billie Kwallek, Marshall and Lea Hood, Joey Sheeley, Sheriff Deputy Austin Breczky, Robin Ruff, Gordon McCoy, Donna Vineyard, Cyrus Western House District 51 Representative, Cara Reichert, Jay Ligocki from Entech Engineering, Brad and Wanda Johnston, Chris and Sheena Bernard, Eric Lofgren, Pete Kilbride Superintendent of School District #1, Ron Noell and Lorren Lane.

The agenda for the meeting was approved with additions on motion by Councilor Walters-Clark and seconded by Councilor Wagner. The additions to the agenda were to adjourn to Executive Session at the close of the Council meeting and Jay Ligocki from Entech was added as item 2(a).

The minutes of the September 18, 2019 meeting were approved on motion by Councilor Walters-Clark and seconded by Councilor Wagner with a correction of the date for the September minutes to be approved.

Approve Warrants: On motion by Councilor Walters-Clark and seconded by Councilor Wagner the warrants were approved in the amount of $98,413.46. A copy of these bills is attached and made a part of these minutes by this reference.

Reports: The Clerk report, copies of building permits and the Volunteer Fire Department report were reviewed. Under the subject of Employees, Mayor Norm Anderson announced that Billy Miller Superintendent of Streets and Maintenance and William David McGaugh had resigned as of October 4, 2019.

Old Business: None.

Announcements and Correspondence: A pre-bid meeting was held for the Natural Gas Line on October 3, 2019. The bids will be sent out and any bids received will be opened on October 22, 2019. The State Land and Investment Board (SLIB) held their meeting in Cheyenne to award money to applicants for funds. Dave Engels from Entech Engineering had submitted a grant application for the Town of Dayton for AML funds to repair our lagoon. The AML funds are government funds administered by the State of Wyoming. Our grant was at the top of the list and we were awarded 2.4 million dollars. Cyrus Western House District 51 Representative, Dave Engels and Mayor Norm Anderson attended the meeting.

Elaine Stevens gave an update on the Travel and Tourism Joint Powers Board. She was very
enthusiastic about Shawn Parker being the head of the County for the Travel and Tourism
Board. Elaine believes the Travel and Tourism endeavor will be a great benefit to Ranchester,
Dayton, Sheridan and Clearmont.

The Council reviewed Ordinance #413 concerning the use of compression brakes used in
Dayton. On motion by Councilor Walters-Clark and seconded by Dennis Wagner the ordinance
passed on the first reading. The second reading will be held at the October 16, 2019 meeting.
Jay Ligocki from Entech Engineering recommended the Council accept the bid from Simon
Contractors for the Kleiber Drive project. Their bid was for $318,745.00. On motion by
Councilor Walters-Clark and with a second from Councilor Cotton, the bid was approved and
accepted.

-4210-

Councilor Wagner moved to appoint Councilor Walters-Clark and Councilor Cotton to the
committee to review codes and zoning ordinances. Councilor Walters-Clark seconded the
motion and the motion was approved.

A discussion was held on the Natural Gas Project. Some citizens on the outskirts of Dayton
were discovered to be in the county and not within the town limits. The Joint Powers Board for
Natural Gas is prohibited from providing natural gas to any property not located within the
jurisdictional boundaries of either the Town of Dayton or the Town of Ranchester. Councilor
Cotton moved to send a letter to these citizens informing them they are not eligible for natural
gas unless they annex their property. Councilor Wagner seconded the motion and it passed. -
At the September 18, 2019 Council Meeting, Torren True had asked the Council for a letter
agreeing to allow him to perform a stream restoration on the Little Tongue River along his
property. Councilor Cotton moved and Councilor Walters-Clark seconded to send Torren a
letter of approval.

The Council discussed Kenny Donston’s water leak. It is now fixed and no further action is
required.

Citizen Communiqué: Several citizens attending the meeting had suggestions and comments to the Council concerning various topics.

Council requests for future agenda items: For the October 16 th agenda, Councilor Cotton requested that a discussion on the repair of some of the bridges in town be added.

With no further business to come before the Council, on motion by Councilor Cotton and seconded by Councilor Wagner, the meeting was adjourned to Executive Session to discuss personnel at 7:56 p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton Clerk/Treasurer

 

Town of Dayton
September 18, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Reed, Walters-Clark, Wagner and Cotton.

Members absent: None.

Also present: Attorney Brendon Kerns, Gordon McCoy, Chris and Sheena Bernard, Rich and Billie Kwallek, Gina Donnor, Sheriff Allen Thompson, David Blakeman, Jeanette Bennett, Toren True, Wanda Johnston, Jessica Dais of WWC, and Harvey Stewart.

The agenda for the meeting was approved with the following amendments: (1a) add Jessica Dais of WWC for a report on the Natural Gas project and add adjournment to Executive Session. The motion was made by Councilor Walters-Clark and seconded by Councilor Wagner.

The minutes for the September 3, 2019 meeting were approved on motion by Councilor Walters-Clark with a second by Councilor Wagner with a change in wording: Superintendent of Streets and Maintenance Billy Miller informed the Council that the corner property on Bridge Street (amended to Broadway) and 3 rd Avenue has been surveyed but we can’t install the curb and gutters.

Announcements and Correspondence: The Mayor informed everyone that a bear was put down in the town. The next NEWY meeting will be held in Gillette on Saturday, September 21, 2019. The application for the lagoon project will be heard by the State Land and Investment Board on October 3, 2019 in Cheyenne,

Old Business: None.

New Business: The restaurant liquor license for BBar LLC was discussed. The Council asked a few questions and then Councilor Cotton moved to approve the license. Councilor Walters-Clark seconded and the motion passed.

Jessica Dais with WWC informed the Council that the use of the WYDOT right-of-way is not a
viable option for storing equipment and materials for the natural gas line project. WWC would
like to use the town’s parking lot on Broadway for material storage. And use the north end of
Bridge Street, just south of the river, for parking the equipment. WWC is willing to contact the
residents on both sides of the street to inform them what is happening. Councilor Reed moved
that WWC be allowed to park equipment on the Broadway parking lot and on our Bridge Street
property as long as no equipment is parked on the neighboring landowner’s property.
Councilor Cotton seconded, adding a stipulation that the materials on the parking lot be
consolidated (at least moved to the back of the lot) before the Big Horn Trail Run takes place
at the end of June. The motion with the stipulation was passed. Jessica also said the USDA
had approved the gas line and the project will go out for bid on Monday, September 23 rd .

Toren True spoke to the Council about flood restoration and flood mitigation along the river. He
is working with the Corp of Engineers to repair the river by his house. Toren is putting in for a
3B nation wide permit to allow him to repair the damage done to the river next to his property
during the flooding this spring. He can get a permit that would allow him to repair the river all
the way to the town bridge. He would like a letter from the Town of Dayton saying we are cooperating and approve of the permit. Councilor Walters-Clark commented that she wanted to
do some research. It was the general consensus of the Council to discuss the topic at the
October 7 th Council meeting. Toren told the Council if they don’t want to participate and give
him a letter of approval, he will apply for the permit after October 15, 2019 for his own land.

Citizen Communiqué: David Blakeman and Wanda Johnston addressed the Council on various issues. Marshall Hood said there was no notice in the post office about a bear being in town.

Council requests for future agenda items: Councilor Walters-Clark would like to further discuss the issue of Kenny Donston’s water leak at the October 7, 2019 council meeting. Councilor Walters-Clark also requested a work-study to discuss a One Call system for the Town of Dayton. The date of the work-study was set for November 12, 2019 at 6:30 p.m.

With no further business to come before the Council, the meeting was adjourned at 7:50 p.m.
on motion by Councilor Cotton and seconded by Councilor Walters-Clark.

Councilor Reed moved and Councilor Wagner seconded a motion to adjourn to Executive
Session to discuss personnel.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton Clerk/Treasurer

Town of Dayton
September 3, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Dayton Town Hall by Council President Dennis Wager.

The Pledge of Allegiance was recited.

Members present: Councilors Reed, Walters-Clark, Wagner and Cotton.

Members absent: None.

Also present: Superintendent of Streets & Maintenance Billy Miller, Roger and Robin Ruff, Cyrus Western, Dave Jelly, Rich and Billie Kwallek, Gordon McCoy, Cara Reichert, Polly Rhodes, John Pilch, Amber Miles, Brent and Heather Evans Weaver, Kevin and Jessie Adams, Erin Kilbride, Jay Ligocki from Entech Engineering, Jessica Dais from WWC and Sheriff Deputy Mullikin.

The agenda for the meeting was approved with the following amendments: add Kevin and Jessie Adams with a request for fireworks display, and Councilor Walters-Clark to discuss compression brakes. The motion was made by Councilor Reed and seconded by Councilor Cotton.

The minutes for the August 21, 2019 secondary meeting were approved on motion by Councilor Cotton with a second from Councilor Walters-Clark..

At this time, Councilor Walters-Clark asked to have the motion she made during the August 5, 2019 meeting be corrected in these minutes. “Approved on motion by Councilor Walters-Clark and seconded by Councilor Reed, to have Councilor Walters-Clark, Superintendent of Streets & Maintenance Billy Miller and one other Councilor set up a committee to review codes and zoning ordinances.”

Reports: The Utility Clerk report was acknowledged. A copy of the report is attached and
made a part of these minutes by this reference.
The Fire and Rescue submitted a monthly report with the dispatches for the month.
Superintendent of Streets and Maintenance Billy Miller informed the Council that the corner property
on Bridge Street (amended to Broadway) and 3 rd Avenue has been surveyed but we can’t install the
curb and gutters. At this time there is too much stuff in the way. Councilor Walters-Clark moved that
the Town of Dayton go forward with legal action against the owner of the property. Councilor Reed
seconded the motion and it passed.
Jessica Dais from WWC told the Council that all of the easements for the natural gas line have been
acquired. The WWC now plans to put the project out for bid.

On motion by Councilor Reed and 2 nd by Councilor Walters-Clark, the warrants were approved in the
amount of $273,935.87. A copy of the approved warrants is attached and made a part of these
minutes by this reference.

Announcements and Correspondence: Councilor Wagner announced the lagoon project application will be heard by the State Land and Investment Board (SLIB) on October 3 rd . The Mayor, Billy Miller and Jay Ligocki plan to attend the meeting. The next NEWY (North East Wyoming) meeting will be held September 21, 2019 in Gillette Wyoming.

Old Business: The bidding for the Kleiber Street repaving project was discussed. Councilor Reed moved to have one bid but have the project done in two phases. The street should be finished in 2020 and is to include the replacement of the gutters and pavement on Steamboat Drive. Councilor Cotton seconded and the motion passed.

New Business: The Yard of the Month for August 2019 was awarded to Polly Rhodes.

The Most Improved Property was awarded to Heather (Evans) Weaver.

Kevin and Jessie Adams requested a firework permit for October 3, 2019 for the Tongue River High
School Homecoming. Councilor Cotton moved to approve the application with Councilor Walters-
Clark seconding. The motion passed.

The manager for the Art Badgett Pool, Amber Miles, gave a report on the pool for the summer of
2019. She has some ideas for future events that may involve more members of the community and
some ideas for fund raisers. Councilor Reed complimented Amber on the great job she did at running
the pool this year.

Jessica Dais from WWC said they are looking for places in Dayton to use as a staging area for
materials and equipment for the natural gas project. She suggested using the parking lot on
Broadway and 2 nd Avenue. The Council discussed other options as well; possibly on River Road or
the north end of Bridge Street. The right of way on Highway 343 north of Dayton was also brought up
as a possibility. The Council told Jessica a place would be found for the staging area.

Kenny Donston’s water leak was discussed. Alden Donston, Kenny’s brother, requested the Town of
Dayton to help with the cost of repairing the waterline where the leak is. Biller Miller stated the town
would give a new meter pit if the meter would be moved up by Kenny’s house. The cost to the town
would be about $1,300.00. The Council believes we shouldn’t repair or pay for the repair of any
citizens leaking waterline as this would set a precedent for the rest of the community.

Councilor Walters-Clark presented an ordinance against the use of compression brakes within the
town limits. Councilor Walters-Clark moved and Councilor Cotton seconded that the ordinance be
sent to attorney Brendon Kerns for review and returned to the town in one month. The motion passed.

Citizen Communiqué: Rich Kwallek brought up the subject of a waterline being installed in the Bernard Subdivision and that Chris Bernard has chickens on his property. If there are chickens on a property, they must be at least 50 feet from all residential housing. Robin Ruff brought up the subject of chickens and acreage. She said if the purpose of the ordinance against chickens in town is because they might attract wild animals (bears, mountain lions etc.) then acreage shouldn’t matter.

Council requests for future agenda items: None.

With no further business to come before the Council, the meeting was adjourned at 8:08 p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton Clerk/Treasurer

Town of Dayton
August 21, 2019

____________________________________________________________

The secondary meeting of the Dayton Town Council was called to order at 7:00 p.m.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Reed, Wagner, Walters-Clark and Cotton.

Members absent: None.

Also present: Superintendent of Streets & Maintenance Billy Miller, Robin Ruff, Cyrus Western, Rich and Billie Kwallek, Dave and Rex Randall of Randall Engineering, Jay Ligocki of Entech Engineering, Gary and Kathy Reynolds, Gina Donnor, Sheriff Deputy Jim Stevens, Marshall Hood, David and Donna McDougal, Pete Kilbride and Attorney Brendon Kerns.

The agenda for the meeting was approved with the following additions: Jay Ligocki from Entech Engineering to address the Kleiber Street improvement project, add request for 24-hour malt beverage permit, and adjournment to executive session.


The August 5, 2019 minutes were approved on motion by Councilor Walters-Clark and seconded by Councilor Wagner.


At this time, Councilor Walters-Clark asked to have the motion she made during the August 5, 2019 meeting be corrected in these minutes. “Approved on motion by Councilor Walters-Clark and seconded by Councilor Reed, to have Councilor Walters-Clark, Superintendent of Streets & Maintenance Billy Miller and one other Councilor set up a committee to review codes and zoning ordinances.”

Announcements: Mayor Anderson announced the Town of Dayton would be hosting the City/County Municipal dinner on Friday August 23 rd . The Ranchester Dayton Rotary Club sent a note thanking us for all the help provided during Dayton Days.

Old Business: None.

The Council acted on the Final Plat for the Shire Valley LLC Subdivision and Zack Cummins Real Estate LLC. Councilor Cotton moved and Councilor Wagner seconded to approve the final Plat. During the following discussion it was determined the water line running from the Shire Valley cabins to the existing barn on what is now Lot 3 will need to be abandoned. The motion passed.


Jay Ligocki with Entech Engineering presented four options to the Council for work needing to be done on Kleiber Drive. The first bid from Entech was not accepted because it did not exceed the budgeted amount. After discussion, it was decided to table the decision until the September 3, 2019 meeting on motion by Councilor Cotton and seconded by Councilor Walters-Clark.


Gina Donnor of Gallery on Main requested a 24-Hour Malt Beverage permit for September 6, 2019. The permit was approved on motion by Councilor Cotton and Councilor Walters-Clark.

Citizen Communiqué: Superintendent of School District 1 and School Board President Gary Reynolds wanted to know if anything could be done about the trucks working on the highway and using jakes brakes as they pass the High School. The Town does not have an ordinance against using jake brakes at this time. David McDougal mentioned a sewer pipe running across Little Tongue River and wanted to know if it could cause problems.

Council requests for future agenda items: None.

The Council meeting adjourned to executive session at 8:14 P.M. on motion by Councilor Wagner and Councilor Walters-Clark.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton Clerk/Treasurer

Town of Dayton
August 5, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Council Chambers.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson and Councilors Reed, Walters-Clark, Wagner and Cotton.

Members absent: None.

Also present: Superintendent of Streets & Maintenance Billy Miller, Deputy Sheriff Masters, Judy Reichert, Robin Ruff, Attorney Brendon Kerns, Yodi Miles, Chris & Sheena Bernard, Brian & Janet Paxio, Billie & Rich Kwallek and Craig Reichert.

On motion by Councilor Wagner and seconded by Councilor Ward, the agenda was approved.

The minutes of the July 17, 2019 Council Meeting were approved on motion by Councilor Reed and seconded by Councilor Cotton. Council Walters-Clark abstained as she was not present at the meeting.

The Utility Clerk Report was acknowledged. A copy of the Clerk Report is attached and made a part of these minutes by this reference. The building permit was acknowledged. Superintendent of Streets & Maintenance Billy Miller reported that Dayton Days went well. His crew is trying to stay ahead of the dryness. He also reported the engineer’s estimate for the paving project came in well over the budgeted amount of $400,000. Looks like this project will need to wait until next year. Council Wagner provided an update on the Tongue River Valley Joint Powers Board. The transmission line may get started this year.

Upon motion by Councilor Walters-Clark and seconded by Councilor Cotton, the warrants were approved in the amount of $130,129.19. A copy of these warrants is attached and made a part of these minutes by this reference.

Announcements: Mayor Anderson announced that the Congressional Tour is coming through this area. He can be contacted directly for the schedule. The Ranch at Ucross is serving lunch and everyone is invited. Councilor Walters-Clark stated she can take passengers. Attorney Brendon Kerns shared a request from the City of Sheridan inquiring if the Town of Dayton is interested in hosting the next quarterly joint County/Municipality Meeting. Mayor Anderson stated he had talked with Cecilia Good, Sheridan City Clerk about the Town hosting this meeting. He has set a tentative date of August 29th .

Old Business: None.

Approved on motion by Councilor Walters-Clark and seconded by Councilor Wagner, the
September 2 nd Council Meeting is moved to Tuesday, September 3rd.


The June Yard of the Month was awarded to Keith & Judy Reichert at 58 Kelly Lane. Judy was
present to accept the award. They received a letter of congratulations from the Council, a
birdhouse, and the Yard of the Month sign for their front yard.


Mayor Anderson received a note from Sheridan Motor stating they will reduce the bid to
$28,000 for the new ¾ Ton Ram Pick-up Truck.


Councilor Walters-Clark thanked Mayor Anderson for chairing Dayton Days and doing such a
good job.


A discussion of the vehicle liability matter was held. Councilor Reed motioned to limit the on-
call employee use of vehicles to two supervisors and one other employee – not more than three
employees on call at a time. Councilor Walters-Clark seconded the motion. A discussion was
held. The motion passed with Councilors Cotton, Reed and Walters-Clark voting for and Mayor
Anderson and Councilor Wagner voting against. Councilor Cotton moved to amend the motion,
by adding to the motion, to provide the employees 15 days’ notice to arrange transportation.


-4206-

Councilor Walters-Clark seconded the motion. A vote was taken with Councilors Cotton, Reed
and Walters-Clark voting for and Mayor Anderson and Councilor Wagner voting against. The
motion passed as amended.


A discussion of building permits was held. Councilor Cotton motioned to have the Mayor
approve the building permits. Councilor Walters-Clark seconded the motion. All Councilors
voted for and Mayor Anderson voted against. The motion passed.


Approved on motion by Councilor Walters-Clark and seconded by Councilor Reed, to have
Councilor Walters-Clark and Superintendent of Streets & Maintenance Billy Miller set up a
committee to review codes and zoning ordinances. A date will be set for the first meeting once
the City of Sheridan has completed their study and makes the report available.

Citizen Communiqué: None.

Council: Councilor Walters-Clark requested a work-study for review of the “One Call system” for the Town of Dayton on October 10, 2019.

With no further business to come before the Council, the meeting adjourned at 8:13 p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Charitina Fritzler, Assistant Clerk

Town of Dayton
July 17, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Council Chambers.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson, Councilors Reed, Wagner and Cotton.

Members absent: Councilor Walters-Clark.

Also present: Clerk/Treasurer Vicki Cotton, Superintendent of Streets & Maintenance Billy Miller, Sheridan County Sheriff Shaun Pushcar, State Representative Cyrus Western, Dave Randall of Randall Engineering, Town Attorney Brendon Kerns and Robin Ruff.

On motion by Councilor Cotton and seconded by Councilor Wagner, the agenda was approved with the following additions: act on the preliminary plat for Shire Valley Subdivision, open bids received for purchase of a new pickup truck, act on Johann Nield’s request for a Malt-Beverage Permit Sunday, August 28 th in the park and act on a request from the Mountain Inn Bar for a Special Catering Permit for Dayton Days in their parking lot.


The minutes of the July 8, 2019 Town Council Meeting were approved on a motion made by Councilor Cotton and seconded by Councilor Reed.

Announcements & Correspondence: The Mayor picked up the title for the Boom Truck at the Sheridan County Courthouse. He provided an update on Dayton Days planning activities. He mentioned he had attended the July 10 th Grand Opening for the renovated State Capitol in Cheyenne and stated it was very impressive. Representative Western announced that he is available August 11 th and 12 th to provide personal tours of the capitol building.

Old Business: None.

New Business:

The preliminary plat for Shire Valley Subdivision was presented to the Council by Dave Randall
of Randall Engineering. Councilor Wagner made a motion to approve the preliminary plat and
Councilor Reed seconded. A discussion was held and the motion was passed.


Clerk/Treasurer Vicki Cotton presented the year-end budget adjustments to the Council for
approval for the fiscal year ending June 30, 2019. The budget adjustments totaled $97,147.00. y
Councilor Cotton moved to accept the budget adjustments and the motion was seconded by
Councilor Wagner. A discussion was held and the motion was passed. A copy of the year-end
budget adjustments is included in these minutes by this reference.


Town Attorney Brendon Kerns presented the Quitclaim Deed for Outlot B of Brookfield Acres.
The Quitclaim Deed grants the Town of Dayton possession of Outlot B of Brookfield Acres. On
motion by Councilor Cotton and seconded by Councilor Wagner, the Quitclaim Deed was
approved after discussion.


A bid for purchase of a new pickup truck was received from Sheridan Motor Inc. for $28,935
which is over the Town’s budgeted amount of $28,000.00. A discussion was held. Councilor
Cotton made a motion to accept the bid if Sheridan Motor can match the budgeted amount. The
motion was seconded by Councilor Wagner. The Council gave Mayor Anderson and
Superintendent of Streets & Maintenance Billy Miller permission to negotiate the purchase price
with Sheridan Motor.


The Town of Dayton has an annual contract with Kern’s Law Office. The name for this business
has been changed to Kerns & Bunting, LLC. Councilor Reed made a motion to change the
name on the current contract from Kern’s Law Office to Kerns & Bunting, LLC. The motion was
seconded by Councilor Cotton. The motion passed.


On motion by Councilor Cotton and seconded by Councilor Wagner, it was approved to grant
Johann Nield a Malt-Beverage Permit Sunday, August 28 th in the park..


On motion by Councilor Wagner and seconded by Councilor Reed, it was approved to grant
Mountain Inn Bar a Special Catering Permit License to sell alcoholic beverages in their parking lot starting at noon on July 26 th to noon on July 28 th for Dayton Days.

Citizen Communiqué: Robin Ruff thanked the Town of Dayton for the swimming pool and stated the adult swim is every evening from 5:00 – 6:30 p.m.

Council: There were none.

With no further business to come before the Council, the meeting was adjourned at 7:45 p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Charitina Fritzler, Assistant Clerk

Town of Dayton
July 8, 2019

____________________________________________________________

The meeting of the Dayton Town Council was called to order at 7:00 p.m. in the Council Chambers.

The Pledge of Allegiance was recited.

Members present: Mayor Anderson and Councilors Reed, Walters-Clark, Wagner and Cotton.

Members absent: None.

Also present: Assistant Clerk Charitina Fritzler, Superintendent of Streets and Maintenance Billy Miller, Director of Water and Waste Water Jimmy Velos, Deputy Sheriff Devereaux Johnson, Erin Kilbride, and Craig Reichert..

On motion by Councilor Cotton and seconded by Councilor Wagner, the agenda was approved
with the addition of 2A to discuss and act on a partial release of the bond held for Brookfield
Acres Subdivision.


The minutes of the June 19, 2019 secondary Council meeting were approved on motion by
Councilor Wagner and seconded by Councilor Cotton.


The Utility Clerk Report was acknowledged as well as the building permits. A copy of the Clerk
Report is attached and made a part of these minutes by this reference. A report on the
Dayton/Ranchester Natural Gas Utility Project was acknowledged. Mayor Anderson talked
about the Dayton Days Parade. Councilor Walters-Clark and Wanda Orchard will be at the
table for directing participants to their proper place. We still need someone to assign places
based on the parade entries.


Superintendent of Streets and Maintenance Billy Miller reported that some of the streets
damaged by flooding are going to be repaired. He asked the Council to approve money that
was not budgeted for the repairs on Ohlman Road, the lagoon road and the road going up to
the water tank. Councilor Walters-Clark moved to approve the expenditure up to $10,000.00.
Councilor Wagner seconded the motion and it was passed.


Upon motion by Councilor Reed and seconded by Councilor Cotton, the warrants were
approved in the amount of $118,269.18. A copy of these bills is attached and made a part of
these minutes by this reference.

Announcements: None.

Old Business: None.

The June Yard of the Month was awarded to Pete and Erin Kilbride. They live at 58 Kelly Lane.
They received a letter of congratulations from the Council, a birdhouse, and a Yard of the
Month sign for their front yard.


The Council acted on Resolution #378. “A resolution authorizing the submission of an
application for funding through the Public Facilities Program administered by the Wyoming
Department of Environmental Quality Abandoned Mine Land Division for the Town of Dayton,
Wyoming for the Dayton Wastewater Treatment Plant Improvements Project.” A motion was
made by Councilor Walters-Clark to approve Resolution #378 with a second from Councilor
Reed. After discussing the Resolution, the motion passed unanimously.


Randall Engineering submitted a request for the Council to release 85% of the bond held for
the Brookfield Acres Subdivision. Councilor Walters-Clark moved to release 85% of the bond
with Councilor Wagner seconding. After discussion, the Council approved the motion.


Mayor Anderson requested that Sandy Perkins be appointed to the Planning Committee. On
motion by Walters-Clark and seconded by Councilor Wagner, Sandy Perkins was accepted as
a new member to the Planning Committee.

Citizen Communiqué: A citizen spoke to the Council about concerns he had about vehicles not stopping to let pedestrians cross at the cross walks. He discussed the sewer lagoon and the new street lights on Main Street.

Council: Councilor Walters-Clark requested a discussion on the liability issue involving town vehicles be put on the agenda for August 5, 2019.

With no further business to come before the Council, the meeting adjourned at 8:13 p.m.

 

                                                                ____________________________________
Norm Anderson, Mayor

ATTEST:

_________________________
Vicki Cotton, Clerk/Treasurer

 
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